Financial Associate (Business/ Cashier Office)- 20079089

State of Ohio • Dayton, OH

25d

About The Position

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others. The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. To learn more about our agency, please visit our website at www.drc.ohio.gov Are You Ready? We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none! The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
• -Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
• -Or completion of associate core program in business administration, accounting, finance or related field.
• -Or equivalent of Minimum Class Qualifications for Employment noted above.
• Job Skills: Accounting and Finance, Bookkeeping, Attention to Detail, Problem Solving, Customer Focus.

Responsibilities

• Performs data entry chartfield coded Request to Purchases into OAKS
• Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
• Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher (e.g., OAKS, Excel Spreadsheet, Word)
• Prepares local funds for voucher payments
• Validates all types of vouchers for management approval
• Validations of invoices include but are not limited to\: determines accuracy, remittances and validity of invoices, and prepares vouchers for invoice payments or disbursement of funds
• Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts, and freight charges
• Reconciles discrepancies
• Verifies appropriation sources
• Matches invoices to delivery receipts and purchase orders
• Places invoices in recaps, determining total amount of recap and voucher numbers
• Verifies accuracy of money remitted
• Forwards invoices to appropriate divisions prior to processing the voucher for approval
• Obtain all types of receivers through electronic signature approval, email, signed invoices
• Examines and verifies invoice calculations, delivery receipts and other supporting documentation
• Utilizes resources to validate all types of invoices (e.g., retrieves data from OAKS FIN, CACTAS or other files and ledgers) information for financial reports
• Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
• Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
• Posts receipts and balances accounts on daily/weekly/monthly basis
• Reconciles internal accounts
• Verifies management approval of the voucher through OAKS and/or local funds.
• Performs variety of related clerical tasks (e.g., opens and sorts mail)
• Composes and edits correspondence relative to assigned work
• Maintains files
• Operates equipment to generate typed reports and correspondence
• Answers telephone inquiries
• Greets customers
• Responds to or refers complaints
• Answers general inquiries within established guidelines)
• Completes forms (e.g., purchase orders) and inventory levels and activity reports
• Handles inventory control and asset depreciation.
• Attends meetings and trainings
• Assists other financial associates as directed by supervisor
• Works on special projects and committees
• Performs other duties as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED