Financial Assistant 2

MIT•Cambridge, MA

31d

About The Position

FINANCIAL ASSISTANT 2 , MIT Sea Grant Program Support Group , supervised by the Financial Administrator and Assistant Director for Advisory, provides strong financial support for the MIT Sea Grant program; performs a variety of comprehensive financial support duties focused on supporting Sea Grant finance functions; monitors and reconcile accounts on a monthly basis and create projections; communicate any discrepancies to the finance team, rectify discrepancies in a timely manner; places orders for staff; process and reconcile purchase orders and ProCard transactions; completes travel reports for staff and fellows; process and reconcile fellowship expenses, travel, and purchase orders; processes purchase orders, requests for payments, travel vouchers, and journal vouchers in a timely manner; ensures all back up documentation is collected and accessible for both internal and audit purposes; clears procurement card transactions for select Sea Grant staff; ensures all receipts and explanation of charges are promptly collected and cleared before charges are swept.

Requirements

High school diploma or equivalent
a minimum of three years of financial services, accounting, office, or related experience
strong analytical, problem solving, decision making, time management, organizational, record-keeping, and multi-tasking skills
ability to anticipate needs and execute follow-up
excellent interpersonal, verbal and written communication skills when communicating with external and internal colleagues
ability to work on projects independently and as part of a team

Nice To Haves

Bachelor’s degree in a financial related subject
experience in an academic setting and familiarity with NOAA and Sea Grant
proficiency with MIT, NOAA, and other external financial systems, platforms, and working groups

Responsibilities

provides strong financial support for the MIT Sea Grant program
performs a variety of comprehensive financial support duties focused on supporting Sea Grant finance functions
monitors and reconcile accounts on a monthly basis and create projections
communicate any discrepancies to the finance team
rectify discrepancies in a timely manner
places orders for staff
process and reconcile purchase orders and ProCard transactions
completes travel reports for staff and fellows
process and reconcile fellowship expenses, travel, and purchase orders
processes purchase orders, requests for payments, travel vouchers, and journal vouchers in a timely manner
ensures all back up documentation is collected and accessible for both internal and audit purposes
clears procurement card transactions for select Sea Grant staff
ensures all receipts and explanation of charges are promptly collected and cleared before charges are swept