Financial Aid Fiscal & Personnel Operations Coordinator

Florida Atlantic University • Boca Raton, FL

93d • $62,000 - $64,272

About The Position

Florida Atlantic University is seeking a Financial Aid Fiscal & Personnel Operations Coordinator - Boca Raton, FL. This position oversees personnel administration, manages office supplies and equipment, coordinates office events and meetings, and handles communication with clients and vendors. The role requires the exercise of judgment and manages resources to address day-to-day operational needs. It supports all administrative functions of the office, including preparing Purchase Requisitions, assuring compliance with university policies regarding usage and billing of telephone bills and other communication devices. The coordinator will also coordinate repair and maintenance of equipment, submit Requests for Work Orders, approve and reconcile P-Card purchases, and manage travel reimbursements. Additionally, the coordinator collects and reviews timesheets and processes time input as the main timekeeper, assists with the implementation and updating of procedures for administrative duties, and creates and maintains various departmental calendars, schedules, and databases. The role involves initiating, coordinating, and tracking Financial Aid events, workshops, outreach initiatives, and organizing information for audits. The coordinator will manage administrative expenses for the department to comply with a planned budget, analyze financial data, prepare reports, and provide recommendations for management for strategic decision-making. The position also oversees Budget Transfers and reconciliation of departmental ledger in Workday, serves as Financial Aid Fiscal Operations Officer back-up, and develops and prepares reconciliation reports for state and miscellaneous funds.

Requirements

• Master's degree from an accredited institution in an appropriate area of specialization; or
• Bachelor's degree from an accredited institution in an appropriate area of specialization and two (2) years of appropriate experience.

Responsibilities

• Oversees personnel administration and manages office supplies and equipment.
• Coordinates office events and meetings.
• Handles communication with clients and vendors.
• Supports all administrative functions of the office.
• Prepares Purchase Requisitions and assures compliance with university policies.
• Coordinates repair and maintenance of equipment.
• Submits Requests for Work Orders.
• Approves and reconciles P-Card purchases.
• Manages travel reimbursements.
• Collects and reviews timesheets and processes time input as the main timekeeper.
• Assists with implementation and updating of procedures for administrative duties.
• Creates and maintains various departmental calendars, schedules, and databases.
• Initiates, coordinates, and tracks Financial Aid events and workshops.
• Organizes information for audits and documents Payroll Certifications.
• Manages administrative expenses for the department.
• Analyzes financial data, prepares reports, and provides recommendations for management.
• Oversees Budget Transfers and reconciliation of departmental ledger in Workday.
• Serves as Financial Aid Fiscal Operations Officer back-up.
• Develops and prepares reconciliation reports for state and miscellaneous funds.
• Performs other job-related duties as assigned.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break.
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Master's degree