Financial Administrative Coordinator, Finance Department, Wharton School

University of Pennsylvania

97d • $21 - $24

About The Position

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Requirements

• HS Degree with 5-7 years of related experience or equivalent combination of education and experience is required.
• Associates with 3-5 years of related experience is preferred.
• Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff and students.
• Demonstrating proactiveness, attention to detail, and the ability to multitask.
• Candidate must be capable of maintaining accurate records and handling confidential documents with discretion.
• Proficiency in Microsoft Word and Microsoft Excel helpful.
• Familiarity with Adobe Acrobat applications is preferred.
• Experience working in a university environment is preferred.
• Familiarity with UPENN financial, HCM, and ORS systems (BEN Financials, Business Objects, Concur, Workday, PennERA) is helpful.

Responsibilities

• Process all transactions related to the office's financial activities, including purchasing, payables and reimbursements.
• Exercise resource stewardship to ensure compliance with related policies and procedures.
• Reinforce policy and proper procedures to department contacts.
• Respond to requests for information or services from faculty, staff and students.
• Manage accounts and financial data necessary for reporting.
• Serve as primary contact to outside vendors and remain current to all University financial policies.
• Other duties and responsibilities as assigned.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, their spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial amount of time away from work during the year.
• Long-term care insurance for faculty and staff and eligible family members.
• Wide variety of wellness and work-life resources.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work options for work-life balance.
• Forgivable loan for eligible employees interested in buying a home in West Philadelphia.
• Adoption assistance for eligible employees.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees