Finance Specialist

Humboldt Unified School District•Prescott Valley, AZ

1d•Onsite

About The Position

Maintains oversight of all cash received by the District and provides assistance to the sites for the point-of-sale system. Assist District personnel with appropriate coding structure and iVisions accounting support.

Requirements

Ability to operate standard office equipment
Knowledge of generally accepted accounting and purchasing practices
Ability to communicate effectively verbally and in writing
Ability to do detailed mathematical computations
Ability to maintain confidentiality
Produce accurate work and complete assignments with minimal supervision
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to work cooperatively and courteously with staff, students, parents and community members
Knowledge of applicable Federal and State laws, district procedures and Board policies
Ability to handle confrontation and conflict without an emotional response
High School diploma or equivalent
Previous accounting/banking experience
Experience with automated accounting systems
Any equivalent combination of training, education and experience that meets minimum requirements
Criminal justice/Fingerprint clearance
Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Google Suite

Responsibilities

Manage District Point of Sale System and Site Users - Intouch
Assist all Departments with adding and maintaining appropriate coding structure
Input revenue codes in General Ledger; input in Intouch System
Maintain active listing of approved fees; input into Intouch System
Assist in the annual transmittal for Board approval of fees, or as needed throughout the year
Establish/maintain budget control groups for account management
Act as liaison to school personnel for iVisions accounting support
Distribute district/department budget, as requested
Credit Card Revenue Reconciliation and maintains and monitors all District online sales
Conduct school/site trainings for point-of-sale
Review school EOP reports/Deposit Transmittals
Prepare and monitor District accounts receivable transactions
Prepare revenue transmittal to County School Offices
Process Returned Check Recovery documentation for HUSD Revenue Clearing Account
Balance District cash records, including budget control groups with county records
Prepares various other reports, as requested and retrieves records for auditors, department heads
Research budget history to provide financial data and verification of account balances
Monitor account balances and codes to ensure adequate fund balances
Assists with the analysis of the District liability exposure as it relates to various activities, e.g. student travel, vendor activities, fundraising activities and facilities rental
Assist with the processing of (EPAR) Electronic Personnel Action Request against budget capacity
Act as liaison for all fundraisers and student travel requiring Superintendent approval
Maintain active listing of all approved fundraisers and student travel
Acquire and maintain active listing/information of all District check signers
Acquire and maintain active listing and Governing Board compliance documentation of all District PTO’s, PTA’s and Boosters
Helps with front desk coverage as needed