Finance Specialist

YouthBuild Philly • Philadelphia, PA

14h • $46,000 - $56,000

About The Position

The YouthBuild Finance Specialist is a self-motivated, organized multitasker with excellent customer service skills who thrives in a fast-paced, dynamic atmosphere. They are responsible for accounts payable, accounts receivable, payroll, supporting month-end close procedures, as well as supporting financial reporting and operational procedures. This is an essential task that is central to the organization's daily, weekly, quarterly, and annual fiscal activities, as well as a key position that supports the Finance Team. The Finance Specialist plays an important position in our business and is responsible for much of the behind-the-scenes work required to keep Youthbuild structured and economically prudent.

Requirements

• Invested in our core values - Respect, Excellence and Perseverance
• Equity-focused and believe that all students can achieve
• Passionate about community service and civic engagement
• Excited to mentor students and support them throughout their time at YouthBuild and beyond
• Collaborative and dedicated to personal and professional development
• A bachelors’ degree in Accounting, Finance, Business Administration or equivalent work experience
• A minimum of 2-4 years related experience, experience in a Not for Profit organization is preferred
• Experience using large scale automated financial systems preferred (i.e. Sage Intacct, Certify AP, etc.)
• Experience using payroll software (i.e. Paylocity),preferred
• Excellent ability to establish priorities, coordinate work activities, multi-task and meet deadlines in a fast-paced dynamic work environment, with accuracy and attention to detail

Responsibilities

• Work closely with the Accounting Manager to perform close procedures monthly and annually, including reconciliation of the balance sheet, bank statements, payroll allocations, corporate credit cards, gift cards and petty cash
• Process all accounts payable and accounts receivable activities in an accurate and timely manner
• Communicate with staff and vendors to solve invoice discrepancies and/or answer questions
• Enter and maintain invoices, record journal entries and other financial activity into automated accounting systems (i.e. Sage Intacct, Certify AP, etc.)
• Reconcile semi-annual fixed asset physical inventory with the general ledger and make adjustments to fixed asset accounts as needed
• Process employee payroll and benefits in Paylocity in line with Organization Policies
• Ensure staff compliance with grant and organization policies; provide training as needed
• At least once a week, make bank deposits
• Generate annual filings of 1099s and PA Unclaimed Property
• Provide support to the Finance Team for all grant accounting and serve as the backup to ensure that expenses are consistent with grant proposals and program budgets are accurately allocated to funding sources
• Assist with generating monthly, quarterly and annual financial reports
• Maintain and update business office records and vendor files in accordance with the school retention guidelines
• Serve as designated contact person for day-to-day finance operations and maintain established Business Office hours, which requires making certain that the Finance Office is open at 8:00 a.m. - 4:00 p.m., daily, to assist staff
• Serve as backup for the Business Administrator
• Provide mentorship to a cohort of 4–5 students, offering consistent academic and personal support to help them stay on track toward meeting graduation requirements
• Assists the Finance team members with other duties, as needed

Benefits

• Generous time off
• Medical, dental, and vision insurance
• Flexible spending accounts
• 401(k) savings plan with an employer match
• Employer paid parental leave, life insurance, short-term disability and long-term disability
• Educational assistance and professional development opportunities to enhance skills and career growth
• Supportive and collaborative work environment
• Strong community support and involvement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level