FINANCE SPECIALIST

City of Milwaukee • Milwaukee, WI

258d • $68,244 - $86,854

About The Position

The Finance Specialist processes, generates, and maintains financial and personnel records for the Port of Milwaukee.

Requirements

• Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed-term position.
• Bachelor's degree in accounting, business administration, finance, or a related field from an accredited college or university.
• Two years of experience performing payroll and financial functions using Human Capital Management (HCM) and Financial Management Information Systems (FMIS).
• Current status as, or meets eligibility and exam requirements to become, a Notary Public in Wisconsin within six months of appointment.

Nice To Haves

• Experience using software programs in contemporary accounting and financial administration processes, including Microsoft Excel and Access.

Responsibilities

• Generate and process accounts payable invoices within the Financial Management Information Systems (FMIS).
• Monitor daily receipts through the City Treasurer's Office, reconcile receipts against outstanding balances, resolve accounts receivable inquiries, and maintain files.
• Generate accounts receivable and accounts payable reports.
• Process purchase requisitions and purchase orders.
• Perform general accounting duties; conduct monthly reconciliation of outstanding invoice balances and maintain reports on accounts in arrears/delinquency with the Port Finance Officer.
• Monitor monthly payments and budget amounts for contracted vendors and process contract change orders.
• Develop and manage financial data in FMIS, Excel, Access, and other applicable software programs.
• Organize and maintain purchasing documents including contracts, BID and Request for Proposal (RFP) files, including contacting and coordinating with vendors.
• Respond to inquiries from vendors and Port personnel.
• Process payroll by reviewing and entering time cards, preparing payroll adjustments, processing auto allowances, and attending staff meetings.
• Prepare and maintain paper and electronic human resources records.
• Work with section managers to ensure pay progression processes are completed promptly.
• Enroll staff in City of Milwaukee training programs.
• Gather and prepare data, documents, and reports for Port personnel.
• Serve as courier and backup to the Administrative Assistant III, by covering phones during Board of Harbor Commissioners meetings and maintaining petty cash.
• Represent the Port on City-wide committees.
• Contribute to inventory and preventative maintenance reporting in FMIS, Excel, Access, and other applicable software programs.
• Serve as the Port's Notary Public.

What This Job Offers

• Education Level: Bachelor's degree