Finance Operations Supervisor

LWCC People Operations-posted 4 months ago
Full-time • Mid Level
Baton Rouge, LA
251-500 employees
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Finance Operations Supervisor oversees the finance operations functions and staff responsible for Accounts Payable, Purchasing and Payroll. This position also supports all needs of the business related to these functions, including, but not limited to assisting with employee inquiries, generating and interpreting reports, initiating and/or reviewing related accounting entries, completing necessary reconciliations, administering the workforce portions of the annual budget and reforecast.

  • Oversight and review of all accounts payable processing, including ensuring W-9’s are received, completing invoice coding review, researching new vendors/charges, assisting staff with entry, answering related questions from the business and handling any AP issues that arise.
  • Oversees the completion and payment of all employee expense reports in accordance with company policy.
  • Completes or reviews recurring (monthly & quarterly) journal entries as assigned, primarily related to payroll and accounts payable.
  • Reconciles financial accounts in the general ledger within assigned areas and reconciles sub-ledgers to the general ledger, resolving differences, if applicable.
  • Lead the strategic business planning process for workforce related items, including salaries, payroll taxes, PTO, employee insurance, incentive plans, and retirement plans.
  • Directs all bi-weekly payroll processing as well as recurring and non-recurring payroll related payments.
  • Timely responds to all payroll inquiries.
  • Directs purchasing and receiving processes to ensure all requested items are appropriately approved.
  • Process ACH/Wire transactions including ACH origination and outgoing wire transfer processing.
  • Applies a working knowledge of applicable laws and regulations (e.g., W-2’s, payroll tax filings, 1099’s, etc.).
  • Responsible for Performance Management documents and activities for direct reports.
  • Responsible for obtaining 1099 data from various systems, aggregating the data in the 1099 software.
  • Completes the TIN matching and b-notice processes in a proactive manner.
  • Supports month-end and year-end close process.
  • Responsible for implementing, monitoring, and adhering to key controls in the AP, Purchasing and Payroll areas.
  • Assesses current practices and procedures and makes recommendations for improvements.
  • Participate as a key thought leader of the finance team, influencing decision making, identifying finance priorities, and managing finance projects.
  • Completes system access reviews for finance operations systems.
  • Supports interim and annual audit by providing information and answers to auditors related to areas of responsibility.
  • Perform ad hoc analysis and projects as requested.
  • Coordinates any updates, changes, or any possible issues with bank representative.
  • BS/BA in Finance or Accounting; or Minimum 5 years of progressive financial experience.
  • Strong leadership skills with a dedication to driving and achieving results.
  • Strong analytical, problem-solving, and communication skills with comfort interfacing at all levels of management.
  • Strong knowledge of Microsoft Office Suite programs.
  • Able to organize and prioritize workload while managing to deadlines.
  • Strong character and alignment with company values, mission, and vision.
  • Trustworthy and honest.
  • Detail oriented.
  • Curious and persistent.
  • Passion for innovation.
  • Willingness to learn.
  • Adaptive to changing (tolerance for ambiguity).
  • Desire to collaborate to achieve corporate goals.
  • Strong communicator and effective communication skills.
  • Empathetic listener and open-minded.
  • Commitment to accountability.
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Disability insurance
  • 401(k) savings plan
  • Educational assistance
  • On-site fitness center
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