Finance Operations Specialist

Brigham Young University-posted about 1 month ago
$65,500 - $84,500/Yr
Full-time • Mid Level
Provo, UT
1,001-5,000 employees
Educational Services
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Bring your financial expertise to a role that truly makes an impact! As a Finance Operations Specialist, you'll be the trusted financial partner for our department-keeping budgets on track, projects moving forward, and resources aligned with our mission. You'll manage departmental, research, and scholarship funds, monitor transactions, and provide accurate projections to support decision-making. In this role, you'll also assist faculty with research accounts and serve as a go-to resource for financial guidance, ensuring confidentiality and compliance with university and federal standards. Reporting directly to the Department Chair and working closely with the Finance Business Partner, you'll play a key role in driving operational excellence and supporting academic success.

  • Monitor budgets, track transactions, prepare projections, and maintain accurate financial records for the department.
  • Execute journal entries, adjustments, and budget changes while reviewing reconciliations for accuracy.
  • Apply university and federal financial policies, conduct internal audits, and ensure confidentiality and compliance.
  • Prepare and analyze financial reports, including budget status, projections, and resource planning.
  • Approve purchases, resolve discrepancies, manage purchasing card transactions, and maintain asset records.
  • Manage travel requests, expense reports, cash awards, deposits, collections, and scholarship funds.
  • Assist faculty with research account management, process sponsor checks, and provide monthly budget reports.
  • Support hiring processes, resolve payroll issues, and supervise financial assistants.
  • Provide financial consulting, train faculty and staff on policies and systems, and lead team meetings.
  • Approve travel reimbursements, process scholarships, collect payments, and monitor student wage budgets.
  • Collaborate with controllers, auditors, vendors, and central offices while attending financial meetings.
  • Implement process improvements, communicate financial data promptly, and maintain operational efficiency.
  • Other duties as assigned.
  • A firm commitment to the mission of BYU.
  • Bachelor's degree in accounting or financial-related field, and 1 year of related work experience or equivalent combination of education and experience.
  • High integrity, professionalism, and ability to maintain confidentiality.
  • Strong communication, organizational, and problem-solving skills; ability to work independently and manage multiple priorities.
  • Thorough understanding of accounting principles and practices in higher education; ability to interpret financial reports and apply GAAP.
  • Expertise in budgeting, forecasting, and financial analysis.
  • Ability to design and implement accounting systems aligned with university standards.
  • Proven experience handling complex projects and meeting deadlines.
  • Leadership skills to train, supervise, and motivate team members.
  • Bachelor's degree in accounting or finance plus three to five years professional experience in bookkeeping or accounting, payroll, payables, etc.; or equivalent combination of education and experience.
  • Experience with BYU accounting systems, processes, and procedures.
  • Advanced computer proficiency, including Microsoft Excel, Word, Outlook, and financial systems (QuickBooks, Workday).
  • Familiarity with procurement processes and asset management systems
  • 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
  • Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
  • Employee assistance program, available to the employee and all members of their household
  • Tuition benefits for employees and eligible family members
  • Access to athletic facilities
  • Excellent medical/dental benefits
  • Short/long-term disability benefits
  • Paid parental and maternity leave
  • Wellness Program
  • Free on-campus parking
  • Free UTA passes for employees, spouses, and qualified dependents
  • Discounts at the BYU Store and for many events at BYU
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