Finance Operations Manager

Phillip Jeffries•Fairfield, NJ

1d•$95,000 - $105,000•Hybrid

About The Position

At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint. If you’re inspired by thoughtful design, meaningful relationships, and being part of a team that’s shaping extraordinary interiors, we invite you to apply for the Finance Operations Manager working a hybrid schedule with atleast 3 days at our Fairfield, NJ location with the remainder of week from home. What You'll Be Doing Accounting We take pride in maintaining the highest standards of financial integrity and precision. In this role, you will lead key accounting functions that uphold our commitment to excellence and financial clarity by: Ensuring all banking transactions are recorded promptly and accurately, with monthly reconciliations completed in our accounting system. Supporting the preparation of accounts receivable and payable journal entries for month-end close, enabling clear and reliable financial reporting. Conducting monthly reviews of AR and AP aging to ensure completeness and proactive management. Following established processes to facilitate timely month-end closings, while assisting in the optimization of Days Sales Outstanding and Days Payable Outstanding. Performing monthly reviews of key general ledger accounts to confirm accuracy, completeness, and appropriate classification. Overseeing the filing and tracking of duty drawback claims to ensure timely recovery and full compliance with customs regulations. Treasury At Phillip Jeffries, excellence is not just a goal—it’s our standard. In this role, you’ll help uphold our financial integrity and operational elegance by: Reviewing weekly vendor payments for our U.S. entity to ensure accuracy, timeliness, and alignment with our commitment to excellence. Following established disbursement protocols to guarantee prompt and seamless payments. Reviewing and approving claim credits over assigned limit, ensuring all documentation meets company standards and policy compliance. Evaluating client requests—such as waivers and new customer forms—to confirm all necessary approvals and documentation are in place. Risk Management You will champion compliance and internal controls, safeguarding our operations and supporting sustainable growth by: Enforcing and maintaining our Travel and Entertainment policy through diligent auditing and compliance monitoring. Overseeing internal controls for expenditures to ensure adherence to company policies and financial discipline. Monitoring and reporting on customer credit limits in accordance with established guidelines, supporting responsible growth and risk mitigation. Leadership As a people-first leader, you’ll cultivate a culture of excellence, accountability, and continuous improvement by: Partnering with cross-functional teams to achieve shared business goals. Coaching and guiding the AR and AP team to meet performance targets through structured feedback and ongoing support. Setting clear expectations and measurable goals to drive team success. Supporting recruitment efforts and providing hands-on training and mentorship to new and existing team members. Communicating effectively with customers, vendors, internal stakeholders, and executive leadership to ensure alignment and transparency. Investing in your own development as a manager through continuous learning and professional growth. Project Management At Phillip Jeffries, we approach every initiative with precision and purpose. In this role, you will help drive successful project outcomes by: Supporting the implementation of accounting-related projects and participating in status meetings. Applying project management best practices to ensure timely, on-budget delivery. Communicating progress clearly to stakeholders and helping define team roles for smooth execution. Leading user training during rollouts and identifying opportunities to enhance AR and AP processes.

Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Minimum of 5 years of progressive experience in accounting or financial operations, including direct oversight of Accounts Payable, Accounts Receivable, and General Ledger functions required.
Atleast 3 years in a managerial or leadership role, with proven ability to guide teams and drive operational excellence required.
Strong understanding and application of general accounting principles and financial best practices.
Demonstrated experience supporting internal and external audits and implementing effective internal controls

Responsibilities

Ensuring all banking transactions are recorded promptly and accurately, with monthly reconciliations completed in our accounting system.
Supporting the preparation of accounts receivable and payable journal entries for month-end close, enabling clear and reliable financial reporting.
Conducting monthly reviews of AR and AP aging to ensure completeness and proactive management.
Following established processes to facilitate timely month-end closings, while assisting in the optimization of Days Sales Outstanding and Days Payable Outstanding.
Performing monthly reviews of key general ledger accounts to confirm accuracy, completeness, and appropriate classification.
Overseeing the filing and tracking of duty drawback claims to ensure timely recovery and full compliance with customs regulations.
Reviewing weekly vendor payments for our U.S. entity to ensure accuracy, timeliness, and alignment with our commitment to excellence.
Following established disbursement protocols to guarantee prompt and seamless payments.
Reviewing and approving claim credits over assigned limit, ensuring all documentation meets company standards and policy compliance.
Evaluating client requests—such as waivers and new customer forms—to confirm all necessary approvals and documentation are in place.
Enforcing and maintaining our Travel and Entertainment policy through diligent auditing and compliance monitoring.
Overseeing internal controls for expenditures to ensure adherence to company policies and financial discipline.
Monitoring and reporting on customer credit limits in accordance with established guidelines, supporting responsible growth and risk mitigation.
Partnering with cross-functional teams to achieve shared business goals.
Coaching and guiding the AR and AP team to meet performance targets through structured feedback and ongoing support.
Setting clear expectations and measurable goals to drive team success.
Supporting recruitment efforts and providing hands-on training and mentorship to new and existing team members.
Communicating effectively with customers, vendors, internal stakeholders, and executive leadership to ensure alignment and transparency.
Investing in your own development as a manager through continuous learning and professional growth.
Supporting the implementation of accounting-related projects and participating in status meetings.
Applying project management best practices to ensure timely, on-budget delivery.
Communicating progress clearly to stakeholders and helping define team roles for smooth execution.
Leading user training during rollouts and identifying opportunities to enhance AR and AP processes.

Benefits

Competitive salary wage ranging from $95,000 to $105,000, based on your experience and technical expertise
Annual bonus opportunity to reward your performance
Cost of Living increases that honor your growth and commitment
Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Comprehensive medical coverage with employee premiums as low as $40 per month
Coverage options for spouse, domestic partner, civil union partner, and family
Health Reimbursement Account (HRA) to offset medical expenses
Prescription, dental, and vision coverage to support whole-person wellness
Flexible Spending Accounts (FSAs) for healthcare and dependent care
Employee Assistance Program that supports your mental, financial, and physical well-being
Pet insurance for your four-legged companions
18 paid personal days each year to relax, recharge, or travel
Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
Additional paid time off during our annual company closure between Christmas and New Year’s
Earn extra paid time off by completing your annual wellness physical
Up to three paid days each year to give back through volunteer work
Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
Access to Working Advantage with discounts on travel, entertainment, and everyday purchases