Finance Operations Coordinator

The University of Texas System - Richardson, TX

Full-time - Entry Level

Onsite - Richardson, TX

10,001+ employees

Educational Services

About the position

The Finance Operations Coordinator at the University of Texas at Dallas will provide essential budgeting, finance, and procurement support for faculty within the School of Behavioral and Brain Sciences, focusing on research funding. This role involves collaboration with faculty and staff to ensure compliance with financial regulations and to support the department's financial goals, contributing to the long-term viability and stability of the department's finances.

Responsibilities

• Assist faculty with managing the financial aspects of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing.
• Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval.
• Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending.
• Oversee day-to-day purchase requests for sponsored projects and the department by obtaining necessary quotes and preparing purchase requisitions and vouchers.
• Prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices.
• Make travel arrangements such as booking airline tickets, making hotel reservations, and processing reimbursements for travel expenses.
• Maintain departmental Standard Operating Procedures (SOP's) in consultation with the SFO, incorporating University policies and procedures.
• Attend professional development courses and training sessions as directed.

Requirements

• Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.
• Previous experience in higher education and experience with PeopleSoft.
• Experience in research administration, NIH policies, and Uniform Guidance.

Nice-to-haves

• Experience with financial and purchasing regulations at the University, State, and Federal levels.

Benefits

• Competitive Salary
• Tuition Benefits
• Internal Training
• Medical insurance including 100% paid employee medical coverage for full-time employees
• Dental Insurance
• Vision Insurance
• Long and short-term disability
• Retirement Plan Options
• Paid time off
• Paid Holidays
• Access to professional development opportunities including Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.