Finance Manager - Public Service Coordinator I

State of Maine • Augusta, ME

21h • $56,826 - $80,517 • Onsite

About The Position

The Maine Bureau of Veterans’ Services (MBVS) is hiring a Finance Manager (Public Service Coordinator I – CA24) to join our Central Office at Camp Keyes in Augusta. MBVS advocates for Maine’s veterans, their families, and transitioning service members, delivering benefits, programs, and memorial services that honor service and strengthen communities. This role is a key part of the Bureau’s mission, providing financial leadership and ensuring sound fiscal stewardship across the Central Office, the Maine Veterans’ Memorial Cemetery System, and Veterans’ Services. The Finance Manager is the Bureau’s accounting and finance subject‑matter expert with a primary focus on Accounts Receivable/Payables, and Vendor Management. Core responsibilities include managing invoicing and donations, processing and reconciling vendor payments and P‑Card transactions, administering payment runs and vendor setup, and ensuring timely, accurate bill payment in accordance with state policies. The position also handles receivable tracking and reconciliation, supports core accounting functions and year-end close, prepares financial reports compliant with SAAM, GAAP, and GASB, and serves as the procurement liaison with the Service Center, Division of Procurement Services, and state vendors while providing interim Contract and Grant Management coverage as needed. This position is also responsible for developing, adhering to, and managing the Bureau’s annual budget and work program.

Requirements

• Knowledge of state budget and fiscal practices and procedures.
• Knowledge of basic accounting practices (SAAM and GAAP).
• Knowledge of state procurement practices and procedures.
• Knowledge of budgeting.
• Knowledge of auditing.
• Ability to use applicable computer programs (CGI Advantage, Docuware, etc.).
• Advanced Microsoft Excel applications.
• A six (6) year combination of education and experience comprised of a bachelor’s degree in business administration or a closely related field and two (2) years of responsible experience in A/R, A/P, Budgeting, and Financial Management.
• Directly related experience may be substituted for education on a year-for-year basis.

Responsibilities

• Manage invoicing, collections, and receivable reconciliations to ensure timely cash receipt.
• Oversee invoice processing and payment runs; administer vendor set up and maintenance; resolve payment discrepancies; manage vendor relationships; ensure timely, accurate disbursements in compliance with state policies.
• Manage cardholder setup, transaction review, reconciliation, and policy compliance.
• Prepare journal entries, maintain clearing accounts, and perform regular reconciliations.
• Use CGI Advantage®, BFMS, DAFS Analytics, and Excel for billing, payments, and reporting.
• Provide schedules and documentation for the fiscal close and the Annual Comprehensive Financial Report.
• Monitor trends, identify issues, and recommend efficiencies for receivables and payables.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level