Finance Manager

MOUNT PROSPECT PUBLIC LIBRARY • Mount Prospect, IL

13d • $74,000 - $92,000

About The Position

The Mount Prospect Public Library is seeking a skilled Finance Manager to lead and oversee our financial operations. This is a key leadership role responsible for managing the library’s $11+ million budget and ensuring strong financial stewardship in support of our mission. As Finance Manager, you will supervise a team of four, including a Staff Accountant, Bookkeeper, and two Administrative Assistants, while guiding the organization’s financial strategy, reporting, and compliance. SCHEDULE: Full-time, exempt. 37.5 hours per week. SALARY: $74,000 to 92,000 annually is the salary range (depending on skills and qualifications) BENEFITS Medical, dental, vision, and life insurance benefits are offered. Part of the total compensation package also includes paid time off benefits (holidays, vacation time, personal days, and sick leave), participation in the Illinois Municipal Retirement Fund (IMRF) pension plan, 457 retirement savings plan, pet insurance, and a commuter transit benefit. PURPOSE: Under the general guidance of the Executive Director, the Finance Director is responsible for directing overall fiscal and business practices of the library, including providing general administrative resources as needed. Ensures the Library maintains and adheres to stringent financial control protocols. This position involves working closely with department heads, outside vendors, the Library Board of Trustees, administrative, managerial and line staff and staff at the Village of Mount Prospect. Manages department staff, which includes various accounting and administrative roles and support positions. Oversees all accounting operations, the preparation and maintenance of all financial books of record and reports. Creates, monitors, and enforces internal controls and processes to protect the library's assets and ensure compliance with all federal, state, and local laws and regulations. Helps develop and implement purchasing and accounting practices, cash handling procedures and reporting standards to optimize fiscal operations and efficiencies. Ability to implement administrative and board policies. This position is a member of the management team. SUMMARY OF DUTIES: This position comprises of the following essential duties: Finance and accounting (approx. 80x%) Supervision and administration (approx. 20%) Other non-essential job duties may include various department tasks.

Requirements

• B.A. degree in finance, accounting or business required.
• A minimum of five years' accounting experience in a public sector or non-profit organization is required.
• Experience in tax-supported governmental funding and budgeting and payroll is required.
• Supervisory experience and/or directing workload and tasks is required.
• Ability to use the English language correctly both verbally and in writing
• Ability to handle and process cash and/or cash register
• Ability to access, input and retrieve data from the computer
• Innovation. Able to challenge conventional practices; adapt established methods for new uses; pursue ongoing system improvement; play with concepts and ideas to create novel solutions to problems; evaluate new technology as potential solutions to existing problems.
• Leadership. Able to assume a role of authority as necessary; advocate new ideas, even when risk is involved; set an example for coworkers; delegate responsibility and' empower associates to make decisions; provide constructive feedback to others.
• Attention to Detail. Able to follow detailed procedures and ensure accuracy in documentation and data; concentrate on routine work details and organize and maintain a system of records.
• Quality. Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority.
• Integrity. Able to be tactful, maintain confidence, and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly.
• Communication. Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.
• Customer Focus. Able to demonstrate a high level of service delivery; do what is necessary to ensure internal and external customer satisfaction; deal with service failures and prioritize customer needs.
• Supporting Diversity, Equity, and Inclusion. Able to adapt behavior to others' styles; interact effectively with people who have different values, cultures, or backgrounds; optimize the benefits of having a diverse, inclusive, and equitable workforce.

Nice To Haves

• Experience with modern web-based commercial fund accounting software desired.

Responsibilities

• Prepares monthly Financial Reports for Library Board and public distribution. Includes consolidated and individual reports for all funds, including but not limited to: Library, Working Cash, Capital Projects, Gift, and Debt
• Oversees the annual audit process, provides required schedules, and reviews financial statements prepared by the auditor
• Assists in the preparation of library surveys (IPLAR, PLDS)
• Oversees fixed asset records and calculates annual depreciation
• Prepares and files government reports
• Develops annual expenditure and revenue forecasts
• Prepares adjusting journal entries as required
• Maintains key information needed for management decisions
• Monitors cash flow and directs and approves transfers as needed
• Maintains accounting software (i.e., reporting structure, account set-up, and budget data management)
• Works with Executive Director and library leadership to develop annual operating budget
• Develops annual levy and appropriation budget
• Ongoing monitoring and analysis of expenditure and revenues
• Attends and presents financial position at Board meetings as requested
• Creates and implements financial procedures and financial policies
• Collaborates with Library's leadership on process improvements
• Reviews, recommends, and implements approved investment policies and strategies
• Responsible for ensuring adequate bank balances, credit limits, and related collateral requirements
• Performs review of all disbursements
• Supervises, trains, and evaluates staff as well as conducting regular meetings with direct reports
• Schedules work and maintains adequate staffing levels as established or directed
• Monitors and approves the time and attendance records for department staff
• Participates in the recruitment process and evaluates candidates for employment
• Ensures training plans or programs are established and followed
• Establishes standards of work performance and manages individual performance accordingly
• Recommends any employment action for department staff
• Encourages and solicits staff feedback and responds appropriately
• Determine budget needs and operate within defined budget limitations
• Administers financial aspects of grants received by Library
• Oversees document retention process
• Serves as primary contact for property and liability insurance, including claims, renewals, and Certificates of Insurance
• Assists FOIA Officer when responding to FOIA requests, completes annual FOIA training
• Works with appropriate department heads and staff to assist with researching and planning to purchase equipment and service plans and evaluating the best options for purchasing and negotiating contracts.
• Responsible for obtaining and negotiating contracts/service plans including, but not limited to, the area of telecommunications, natural gas, accounting system, etc.
• Develops bid packages and contracts, manages bid process and contractor selection working with department heads, architect, or contractor as appropriate
• Attends appropriate meetings, workshops and seminars
• Serves on committees as assigned
• Other duties as assigned

Benefits

• Medical, dental, vision, and life insurance benefits are offered.
• Part of the total compensation package also includes paid time off benefits (holidays, vacation time, personal days, and sick leave), participation in the Illinois Municipal Retirement Fund (IMRF) pension plan, 457 retirement savings plan, pet insurance, and a commuter transit benefit.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 11-50 employees