Finance Manager - CDD

UIOWA•Iowa City, IA

4d•Hybrid

About The Position

This position provides oversight of financial operations for the Center for Disabilities and Development (CDD), including the University Center for Excellence in Developmental Disabilities (UCEDD). The role is responsible for managing the annual budget, oversees all accounting services, financial management, and reporting functions, including clinical and grant reporting, and reports to the Department Administrator. In addition, this position may be asked to support financial operations and special projects for the HC Executive of the Stead Family Children’s Hospital. As a member of the CDD Leadership Team, this position supports strategic planning and ensures alignment with UI Health Care (UI Health Care) financial objectives. Responsibilities include analyzing complex funding structures, expenses, and administrative issues; implementing policies and procedures to meet operational needs; proactively monitoring and resolving revenue cycle issues; and collaborating with UIHealth Care departments to identify cost-management opportunities. The role also leads projects related to new reimbursement and payer arrangements impacting CDD. This position supervises staff supporting CDD’s financial systems, provides end-user support and backup, and ensures efficient financial workflows. The financial manager must possess strong expertise in clinical and grant reporting, with the ability to streamline processes and deliver high-level service to departmental leadership. Additional responsibilities include managing pre- and post-award grant and contract administration, analyzing patient revenue and reimbursement, and serving as the internal expert on grant policies and procedures. The role requires strong analytical and critical-thinking skills to navigate complex financial systems, ensure compliance with state and federal regulations, supervise a team of accounting professionals, and provide clear, actionable guidance to UCEDD teams. Upon initial completion of a training period (~6 months) this position will be eligible for a combination of remote work and in-person (hybrid) work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location .

Requirements

Master’s degree in business administration or a related field, e.g., Healthcare Administration, Accounting, or an equivalent combination of education and experience.
3-5 years of experience in accounting or finance.
Prior supervisory experience that includes direct supervision of staff, financial management and/or oversight of financial operations.
Demonstrated proficiency in complex budget development.
Experience with financial contracts.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated proficiency in computer software applications, including Microsoft products (Excel, Word, and Outlook) and databases.
High attention to detail.
Strong organizational skills, ability to manage multiple projects, and adherence to deadlines.

Nice To Haves

Experience with University of Iowa accounting financial systems.
Experience with University insurance and/or billing process.
Knowledge of University of Iowa accounting policies, procedures, and systems.
Previous experience in pre- and post-award grants management.
Experience working with grant accounting processes.
Experience working with patient revenue systems.

Responsibilities

Financial Oversight & Budgeting Contribute to the development and implementation of annual operating and capital budgets.
Ensure budget allocations align with departmental goals and objectives.
Manage the annual closeout of CDD Operating budget, grants and contracts and provide direction for final close and invoicing.
Oversee all UCEDD financial operations, including management of accounts and financial processes.
Manage all UCEDD budgets in accordance with allocation provisions, budget policies, and applicable regulations across all unit fund types.
Provide subcontract and procurement oversight to ensure services rendered are within budget and compliant with University and granting agency policies and procedures.
Serve as the primary point of contact within the University of Iowa and with external funders regarding grant-related financial matters.
Collaborate with UCEDD leadership on grant funding opportunities from inception through closeout, including budget preparation, submission, revisions, and account closure.
Monitor account balances and proactively resolve issues or concerns in coordination with relevant departments.
Prepare and submit financial information to support contracting, budgeting, and daily management functions using University systems such as Oracle PeopleSoft, StrataJazz, and advanced Excel spreadsheets.
Lead grant salary planning meetings and prepare accounting change of status forms to implement necessary adjustments.
Interpret grant financial guidance, RFP requirements, Sponsored Programs policies, and purchasing and payment policies; develop budget projections, analyses, and fiscal guidance for grant proposals and applications.
Financial Reporting Prepare and distribute detailed reports on budget and personnel expenses.
Analyze revenue streams and provide insights into revenue trends.
Prepare monthly financial analyses and reports for the CDD Director, Clinic Managers, UCEDD Director, Department Supervisors, and Grant PIs; produce specialized reports as requested.
Provide financial reporting to support UCEDD directors and grant managers in planning and decision-making.
Prepare expense projections and forecasts relative to budget categories to prevent deficits and optimize use of available funds.
Design and customize financial reporting tools and methodologies to meet departmental needs.
Generate ad hoc reports to address immediate financial issues and provide actionable insights.
Financial Analysis & Planning Conduct detailed financial analyses to support budget preparation.
Contribute recommendations and financial data to the development and implementation of CDD’s annual operating and capital budgets (currently exceeding $20 million), encompassing a variety of funding streams including clinical revenue, capital development, state and federal grants and contracts, and State of Iowa appropriations.
Develop forecasting tools to predict budgetary changes based on trends and data analysis.
Conduct comprehensive analyses of financial statements and performance indicators.
Identify trends and patterns to inform strategic decision-making.
Analyze and accrue contractual liabilities for CDD.
Monitor expense activity for CDD University of Iowa Foundation accounts and ensure compliance with donor intent.
Prepare cost analyses related to CDD buildings, renovations, and utility expenses as needed.
Manage TDR reconciliations.
Monitor cost-saving initiatives and evaluate revenue-enhancement opportunities.
Implement strategies to optimize departmental expenses while maintaining quality of service.
Evaluate financial statements for accuracy and regulatory compliance.
Review fiscal statements and analyze revenue and expenditure activity.
Compare planned budgets to actual expenditures and report on variances.
Monitor monthly productivity metrics and analyze Full-Time Equivalent (FTE) utilization.
Provide reports and recommendations to leadership to optimize resource allocation.
Develop funding recommendations to enhance efficiency across grants and contracts.
Compliance with Policies, Regulations & Laws & Operational Oversight Ensure compliance with University policies and procedures related to financial management.
Provide expert guidance on grant financial requirements, RFPs, and purchasing policies.
Maintain internal control systems to ensure the integrity of financial transactions and prevent errors, omissions, or fraud.
Evaluate and update CDD accounting procedures to maintain strong internal controls and ensure compliance with University policies.
Transaction Processing Manage and regulate all accounting processes within CDD.
Serve as initiator, reviewer, and/or final approver of complex or specialized financial transactions within HRIS, as appropriate.
Initiate adjusting journal entries resulting from audit findings or corrections.
Leadership & Training Provide administrative supervision of CDD Finance and Accounting staff, including performance management and support for hiring and professional development.
Recruit, hire, and onboard accounting staff in alignment with departmental needs and goals.
Deliver ongoing training and professional development opportunities to enhance staff expertise and effectiveness.
Communicate effectively with stakeholders at all organizational levels, including department managers and University partners.
Collaborate with the CDD and UCEDD Directors to review and analyze financial requirements for new clinical and grant programs.
Participate in committees and working groups to provide financial expertise and guidance.
Serve as liaison with University Purchasing, Division of Sponsored Programs, Grant Accounting, and Finance and Accounting for all CDD financial and budgetary processes.
Develop and maintain strong working relationships with University partners, including DSP, GAO, and Accounts Payable.