Finance Director

Pullman School District 267 • Pullman, WA

20h • Onsite

About The Position

The Finance Director plans, develops, and oversees the district’s finance/payroll departments to ensure accurate financial information is available to support sound decision-making. The position is responsible for ensuring that all financial functions and activities are conducted legally, efficiently, and in accordance with applicable regulations. Key responsibilities include supervising finance and payroll staff, including interviewing, hiring, training, evaluating performance, assigning and directing work, and addressing employee concerns and resolving problems. The Finance Director works closely with the Superintendent and other members of the district leadership team. This job description is not an employment agreement or contract. The district reserves the right to modify this job description at any time without notice. The statements above describe the general nature and primary responsibilities of the position and the level of knowledge and skill typically required, but they are not intended to be an exhaustive list of all duties or work requirements. The following statements of duties and responsibilities are intended to describe the general nature and level of work being assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of personnel within this position.

Requirements

• Bachelor’s degree with a major in accounting, business administration, or finance; qualifying experience may substitute for the educational requirement
• Minimum of five years of experience as a business manager preferably in a K-12 public school setting in Washington State
• Ability to use electronic communication systems and financial/accounting software

Nice To Haves

• Certified School Business Official (CSBO) certification
• Experience in school district or public-sector finance
• Knowledge of Washington State school finance laws/regulations, accounting manuals, polices/procedures and OSPI reporting requirements
• Knowledge of WESPaC/Qmlativ financial software and demonstrated technical proficiency in using computer systems for financial management and analysis
• Demonstrated ability to analyze problems and recommend and implement best possible solutions
• Experience and thorough working knowledge of payroll, accounts payable, general accounting, financial planning and administration, and related business functions
• Ability to work flexible schedule

Responsibilities

• Plans, develops, and oversees the district’s finance/payroll departments to ensure accurate financial information is available to support sound decision-making.
• Ensures that all financial functions and activities are conducted legally, efficiently, and in accordance with applicable regulations.
• Supervises finance and payroll staff, including interviewing, hiring, training, evaluating performance, assigning and directing work, and addressing employee concerns and resolving problems.
• Works closely with the Superintendent and other members of the district leadership team.
• Develops, administers, and monitors the annual district budget, four-year budget projection, and long-term financial plans in collaboration with the superintendent and school board.
• Plans and develops levy and bond proposals; provides financial analysis and reporting to support levy and bond committees.
• Coordinates, manages, and oversees the district’s fiscal affairs, financial planning and reporting, payroll, and other financial management programs in accordance with the district’s policies and procedures and applicable laws.
• Prepares annual budget (F195), including preparation of staff and salary data for budget development, and communication of budget information to the general public.
• Monitors accounts payable vouchers monthly authorizing expenditures.
• Manages daily cash flow and oversees the investment and cash receipt functions.
• Communicates matters of finance, financial reporting requirements, and recommends necessary actions for the most efficient operation of the school system to the Superintendent.
• Prepares monthly financial statements, agenda items and resolutions, and presents them to the board of directors and superintendent as they may request or require.
• Reviews and approves/disapproves all purchase orders assuring proper program codes are used for all expenditures.
• Supervises the accounting and payroll staff ensuring the accounts payable and payroll processes and procedures are accurate and consistent with generally accepted accounting principles for all funds.
• Responsible for the submission of EMMA Disclosures and filings throughout the year as required.
• Responsible for preparation of the annual year-end report (F196) and making a full and complete itemized report of the finances of the district at the close of the school year.
• Assists in bidding process for various purchases when required and appropriate.
• Verifies compliance with bid requirements and bid awards.
• Assists building principals and other administrators in developing building and program budgets, and provides regular information and counsel on fiscal and operational areas.
• Oversees leave reporting, sick leave buyback, and shared leave.
• Responsible for payroll setup, configuration, and essential processes within payroll and timekeeping software.
• Manages communication and acts as liaison with external agencies involved with employee compensation and benefits such as the Department of Retirement Systems (DRS), IRS, ESD Workers Compensation, and employee garnishments.
• Responsible for setup of account code clearance and requisition groups in Financial Management.
• Plans, organizes and processes monthly payrolls for substitutes, classified and certificated employees to ensure payroll is conducted accurately, timely and meets all local, state, and federal requirements regarding retirement, taxes, dues, other related employee deductions, and employee leaves.
• Prepares and distribution of annual VEBA ballots and VEBA agreements.
• Prepares enrollment projections and assists superintendent in projecting staff requirements.
• Serves as the district contact to the County Treasurer for information regarding tax and debt issues as they relate to the district.
• Reconciles general ledger accounts to the F197 monthly report.
• Monitors iGrant applications for compliance, oversees filing of monthly grant expenditure claims.
• Coordinates and serves as the primary liaison for district audits; prepares documentation and responds to audit recommendations/findings.
• Oversees the district’s workers compensation program.
• Reports claims to the appropriate agencies as needed.
• Processes and/or disputes unemployment claims.
• Responsible for staying current with changes in financial reporting and keeping abreast of applicable State and Federal laws, including but not limited to Time and Effort reporting and understanding the Codes of Federal Regulations, the Schedule of Federal Awards, rules and regulations and proposed legislation.
• Attends workshops (ESD and WASBO) to further knowledge of financial management at the school district level.
• Researches and ensures compliance with district policies and procedures, collective bargaining agreements, benefit programs and employment laws and regulations.
• Formulates data for a variety of materials (calendars; employment contracts; medical, dental, disability and other insurance/benefit programs; contract cost analysis; surveys, etc.) for dissemination to appropriate parties.
• Utilizes computerized payroll/human resources systems to input and export/import data ensuring accuracy and resolve discrepancies.
• Audits and updates data for purposes of accurately compensating employees consistent with district policies and procedures laws, and collective bargaining agreements.
• Performs required procedures to ensure district compliance with the state health care law ESSB 5940 rules and regulations; payroll processes; Labor & Industries, FICA, Federal Withholding, and all district employee benefit programs.
• Hires, supervises and evaluates employees in collaboration with the human relations department and the superintendent/assistant superintendent.
• Maintains the strictest confidence concerning personnel, students, and operational concerns of the district.
• Conducts new employee orientation to review payroll policies and procedures, retirement and health benefits with new district employees.
• Works collaboratively with the Human Resources Department on the S275, contracts, and FMLA.
• Serves as a member of the district leadership team.
• Attends board meetings and work sessions, leadership meetings, and community events as required.
• Supports and participates in labor relations activities, including negotiations and contract administration; prepares revenue and expenditure cost data and employee compensation analysis.
• Learns and maintains a current knowledge of all district collective bargaining agreements; federal, state, and local payroll laws; and DRS requirements.
• Performs other related duties as assigned by the Superintendent.
• Works positively and collaborative with a wide variety of people both inside and outside the organization.
• Meets multiple demands in a pressure situation and maintain high levels of quality work.
• Meets deadlines with severe time constraints.
• Maintains confidentiality.
• Works with minimal supervision and be flexible.
• Works with a high level of energy.

Benefits

• Medical coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Dental coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Vision coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Life coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Long-term disability coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Retirement benefits are provided through the Washington State Department of Retirement Systems (DRS).
• Sick/emergency leave as per board policy.
• Personal leave as per board policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Director