Finance Director – Process Excellence (Special Projects)

Fragomen•Ontario, CA

About The Position

Job Summary: The Director Finance Process Excellence Special Projects US & Canada is responsible for overseeing the organization’s finance excellence compliance to include but not limited to payroll, AP, remittance of vendor refunds, support tax compliance and be assigned special projects as needed. This role ensures accurate and timely payroll processing, compliance with regulations, and successful implementation of payroll systems and improvements. They must be able to collaborate closely with HR, Finance, IT, all levels of the firm and manage partnership(s) with the current providers and finance suppliers to optimize payroll processes, compliance of platforms, assist with vendor refunds and tax audits to ensure overall support to align with strategic financial initiatives and other projects as needed.

Requirements

Bachelor’s degree in accounting, Finance, Business Administration, or related field.
15+ years of payroll management experience, including project leadership.
Strong knowledge of payroll systems (e.g., ADP, Workday, SAP).
Experience with finance projects, system implementations, and process improvements.
Excellent analytical, organizational, and communication skills.
Proficient in MS office
Implementation of new entities
Proven ability to adapt, learn, and thrive through cross-functional rotations and continuous skill development.
Ability to manage congruent projects and reply in a timely manner to internal stakeholders
All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.

Responsibilities

Payroll Operations/AP/Tax/Audit: Manage end-to-end payroll processing for all employees (weekly, bi-weekly, monthly, quarterly).
Ensure compliance with federal, state, local and provincial payroll laws and regulations.
Maintain payroll records and documentation for audits and reporting.
Ensure updated and documented SOPs
Resolve payroll discrepancies and respond to employee inquiries.
Assist with vendor refunds
Support Tax and Audits
Team Leadership: Monitor performance and provide coaching and development.
Coordinate with HR and Finance to ensure accurate employee data.
Finance Project Management: Lead payroll-related finance projects such as system upgrades, automation, and integrations.
Collaborate with cross-functional teams to gather requirements and implement solutions.
Develop project plans, timelines, and budgets.
Conduct risk assessments and ensure project governance.
Prepare detailed reports on project outcomes and financial impact.
Compliance & Reporting: Ensure payroll processes align with internal policies and external regulations.
Prepare and submit payroll tax filings and other statutory reports.
Support internal and external audits.
Ensure payroll provider is compliant and platform is set up correctly as statutory requirements change as should the platform to support
Lead quarterly business reviews with supplier(s) to ensure contract accountability and strategic goals are met.
Ensure Audit and Tax compliance
Manage relationship with Payroll provider and ensure compliance of contract to invoices

Benefits

We drive innovation and change.
We respect colleagues, embrace diversity, and empower others.
At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been.
Year after year, we are recognized as leaders in diversity in our industry.
Giving Back.
We have a deep history of giving back to the communities where we live and work—and we continue that mission today.
Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families.
Corporate Social Responsibility.
We believe there is more to success in business than generating profit—we want to do well by doing good.
We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients.
Sustainability.
Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment
Well-being.
We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well-being needs of all employees.
Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements.
Our Feedback Works process includes three managerial check-ins per year to help you progress in your career.
Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.