Finance Coordinator - University Advancement

Washington University in St. Louis • Clayton, MO

1d • $21 - $33 • Onsite

About The Position

University Advancement (UA) Finance manages non-compensation budgets and transactions for the department, as well as providing information and support to internal and external stakeholders. This position provides a wide range of financial services for University Advancement including financial transaction processing, supplier statement research and reconciliation, expense report review, and related financial activities. The Finance Coordinator will be part of a team that ensures UA is following all WashU policies and procedures in these areas.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Accounting, Business, Administrative Support (3 Years)

Nice To Haves

• Demonstrated ability to modify one’s own behavioral style to interact successfully with UA staff in a fast-paced environment, sometimes under pressure, and respond to their needs with a high level of professionalism.
• Service-oriented communicator who is a true team player actively invested in the mission of UA Finance and ensuring its goals are met.
• Ability to manage and prioritize multiple tasks and deadlines while maintaining a high level of attention to detail; ability to manage high volume workload efficiently.
• Previous experience in a university setting is preferred.
• Bachelor's degree
• Accounting/Bookkeeping (4 Years)
• Accounting
• Accounting Journal Entries
• Accounts Payable (AP)
• Analytical Thinking
• Communication
• Confidentiality
• Customer Service
• Deadline Management
• Detail-Oriented
• Error Correction
• Financial Systems
• Financial Transactions
• High Volume Processing
• Invoices
• Meeting Organization
• Microsoft Office
• Multitasking
• Problem Resolution
• Problem Solving
• Service Oriented
• Sound Judgment
• Workday Software
• Work Efficiency
• Working Independently
• Workload Management

Responsibilities

• Process online documents in Workday, such as purchase orders, change orders, supplier invoice requests, expense reports, internal service delivery documents, supplier invoices, journals, and cash sales deposits. Ensure expenditures follow policy and are accurately entered and approved.
• Serve as a primary point of contact and resource for assistance with finance services, providing professional and courteous customer service to departments supported by UA Finance. Act as liaison between the department, suppliers, and central area functions such as Accounts Payable, Resource Management, and General Accounting.
• Assist with analysis of department revenue and expenditures and preparation of financial reports as assigned. Monitor account balances, maintains open encumbrances and processes journals as needed. Assist with fiscal year end close.
• Continually look for opportunities to improve workflow efficiency and accuracy of transactions. Provide feedback on UA financial processes and systems. Ensure consistency of accounting practices and adherence to university policies and procedures. Maintain a thorough up to date knowledge of policies and procedures, including the University’s statement of internal controls.
• Complete special projects as assigned. Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED