Washington University in St. Louis-posted 4 days ago
Full-time • Mid Level
Hybrid
5,001-10,000 employees

Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events and communications. This Finance Cluster Supervisor oversees the finance and accounting staff in the shared administrative support cluster and is responsible for managing the processes in the cluster is engaged to ensure effective, accurate, and timely service to the academic units. The supervisor must make decisions that are responsible, accountable, justifiable, and defensible in accordance with department/University policies and procedures.

  • Supervise and evaluate staff in the cluster.
  • Plan and allocate resources to delegate tasks and assignments effectively and to accomplish the work to meet department and school productivity and quality goals.
  • Plan, evaluate, and improve the efficiency and effectiveness of business processes and procedures to enhance quality, efficiency, and output.
  • Manage the overall operational, budgetary, and financial responsibilities and activities of assigned departments/units in finance cluster.
  • Manage all departmental accounts, faculty research accounts, and special funds (includes authorizing spending decisions).
  • Responsible for preparation of annual budgets, reports, and all accounting activities.
  • Assist with purchasing decisions (including equipment, furnishings, and supplies).
  • Oversee, manage, and approve all transactions through Workday and all procurement card transactions.
  • Work with payroll coordinator(s) to ensure good communications regarding HR issues in units.
  • Transactional Support: provide transactional support as needed to assist with workflow and project needs; provide cross-coverage for staffing needs; and stay current with routine systems processes for training and supervision needs. Includes both entry and approval of financial transactions in Workday.
  • Perform other duties as assigned.
  • Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
  • Relevant Experience (3 Years)
  • Five years of progressively responsible experience, with a background in accounting, financial transaction processing, or accounts payable.
  • Previous experience in an academic environment and prior experience with the Washington University Financial Information System and the Cognos financial reporting system are preferred.
  • Progressively Responsible (5 Years)
  • Analytical Thinking
  • Challenge Driven
  • Communication
  • Customer Relationship Management (CRM)
  • Deadline Management
  • Decision Making
  • Enterprise Resource Planning (ERP) Systems
  • Evaluate Information
  • General Ledger Software
  • Internal Controls
  • Microsoft Office
  • Policies & Procedures
  • Proactive Behavior
  • Problem Resolution
  • Sound Judgment
  • Supervision
  • Workflow Management
  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Take advantage of our free Metro transit U-Pass for eligible employees.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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