Finance Business Representative
About The Position
Are you looking to share your finance/business expertise in an educational setting, helping launch lasting and impactful solutions? Please join our team as a Finance Business Representative! The purpose of this position is to be responsible for business related activities including system(s) management and finances related to direct operations and County School Superintendent (CSS) service delivery. Perform as the lead procurement individual for information relating to the department’s procurement responsibilities. Monitor, manage and produce all necessary information related to the office and school district grant management as well as provide school district reconciliations to ensure accurate financial information that allows school districts in Maricopa County to ensure fiscal prudence.
Requirements
- Two years of experience in grants management and/or procurement
- One year of experience with the principles and practices of finance, budgeting and accounting
- High school diploma or GED
Nice To Haves
- Experience in various facets of school finance including Federal and State grant management and accounts payable/receivable
- Experience in governmental budgeting/finance
- Knowledge of the Arizona USFR accounting procedures, ADE grant reporting procedures, and Visions CAPA certification
Responsibilities
- Manages procurement and payment functions, including accounts payable processing, PCard allocation, vendor account reconciliation, and the delivery of accurate financial data to relevant departments.
- Maintains files for all purchases and payments with necessary signed documentation.
- Applies standard accounting practices to develop, maintain, and reconcile financial statements, journal entries, and related records, including periodic general ledger and subsidiary account reconciliations.
- Processes purchase requisitions in compliance with Maricopa County, CSS, and USFR policies, while maintaining procurement CAPA certification and staying current on policy updates through ongoing training.
- Handles revenue cash receipts in the financial management systems.
- Identify areas where existing business services, policies and procedures require change, or where new ones need to be developed and make recommendations in these areas.
- Processes check payments and creates AR invoices to school districts and other vendors in School ERP Pro.
- Provide support for bank deposits, ACH Transfers, or other bank-related matters.
- Monitors Federal Grants Management systems (GME) for updates to grant projects and budgets and serves as the consortium lead for the Title III Consortium grant.
- Enters all Title III grant information into GME including but not limited to the grant application, reimbursement requests, and the completion report.
- Provide grant fund account coding and bookkeeping advice to school district personnel.
- Coordinates employee registrations for local conferences and performs other duties as assigned.
Benefits
- Tuition reimbursement
- Exceptional work-life balance
- Opportunities for growth and development within Maricopa County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Child care benefits including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families exclusively
- Paid vacation, sick time, and parental leave
- Extensive wellness program, including healthcare premium discounts
- Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
