Finance Associate

Sharing Excess • Philadelphia, PA

2d • $26 - $30 • Hybrid

About The Position

Sharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates across the country, distributing 2 million pounds of food every week (100 million pounds annually) to thousands of community partners nationwide. Our work is visionary, impactful, and deeply human. We move quickly, think creatively, and operate like a high-growth startup. We’ve partnered with some of the biggest names and brands on the planet (MrBeast, Tony Robbins, Billie Eilish, Dole) to bring awareness to our mission. Now we’re seeking individuals to join our team who can deliver with excellence, raise the bar, and are (above all) passionate about making the world a better place.

The Finance Associate provides critical financial and administrative support that helps ensure the fiscal integrity and operational efficiency of Sharing Excess. This role manages the day-to-day financial recordkeeping required to support the organization’s rapidly growing food rescue operations. By maintaining accurate accounts payable/receivable records, reconciling operational data, and supporting funder compliance, this role enables leadership to make data-driven decisions and ensures transparency for donors, partners, and community organizations.

Requirements

• Bachelor’s degree in accounting, finance, business, or a related field, or equivalent experience.
• 1–3 years of experience in finance, accounting, or bookkeeping.
• Proficiency with QuickBooks Online or similar accounting software.
• Strong experience with Excel or Google Sheets (including formulas, pivot tables, and lookups).
• Exceptional attention to detail and data accuracy.

Nice To Haves

• Experience working in a nonprofit organization.
• Exposure to logistics, operations, or supply chain environments.
• Familiarity with grant tracking or restricted fund reporting.

Responsibilities

• Process accounts payable and accounts receivable within accounting software.
• Record and reconcile bank and credit card transactions to maintain accurate real-time financial records.
• Assist with monthly and annual financial close processes.
• Reconcile logistics and operational data from Sharing Excess’s proprietary systems with financial invoices.
• Match transportation invoices with rescued food load records and resolve discrepancies with the operations team.
• Generate and distribute partner invoices for services and deliveries.
• Monitor aging reports and follow up professionally on overdue accounts.
• Track restricted grant expenditures and maintain documentation required for grant reporting and compliance.
• Maintain organized digital financial files to support audit readiness and financial transparency.
• Serve as a point of contact for internal finance questions from the operations and distribution teams.

Benefits

• 5 days of PTO per year plus 12 days of paid holidays throughout the year
• 401(k) with Company Match
• Cool Merch
• Flexible scheduling after meeting eligibility criteria and other company guidelines

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level