Finance Associate Co-Pilot Finance Associate Co-Pilot

Nestle Operational Services Worldwide SA • Solon, OH

1d • Hybrid

About The Position

At Nestlé USA, the Finance Associate Co-Pilot is responsible for supporting Marketing Spend Source to Pay processes across the Nestle USA businesses. This role involves P.O. creation, invoice approval, and payment reporting, with a particular focus on creating Purchase Orders (P.O.s) for PFME (Product Fixed Marketing Expenditures) and resolving parked and blocked invoices. Additionally, the Finance Associate will contribute to reporting on and developing actions to improve key metrics related to Marketing Spend. The position requires significant cross-functional partnership with marketing, finance, accounts payable, and procurement teams. Nestlé USA aims to provide an inclusive workplace that fosters innovation, strategic thinking, creativity, and continuous learning, empowering employees to challenge the status quo and pioneer new ideas.

Requirements

• Minimum of 1 year experience, preferably in Accounting/Finance
• Work effectively within a team environment
• Clearly and effectively communicate with others in written and verbal form
• Strong knowledge of MS Office, including Excel

Nice To Haves

• BA/BS with major or minor in Accounting or Finance preferred

Responsibilities

• Create new Purchase Requisitions for all PFME services and contracts incorporating requirements for spend type accuracy, tax code accuracy, brand budget allocation, vendor documentation and other audit requirements
• Monitor status and tracking of PREQ approval timeline and completion of P.O. documentation sent to vendor and marketing
• Approve invoices related to marketing spend P.O.s
• Resolve parked invoices including liasion with marketing on issues with invoice details and amounts
• Update Accounts Payable, Marketing, and finance teams on status of resolution
• Provide guidance and training to Marketing budget owners on PFME procurement process and responsibilities including requirements for P.O. creation, contacts for vendor master management, contacts for payment updates, guidance to vendors on procurement best practices
• Provide Monthly and Annual Timeline Communication to marketing on deadlines related to spending for both marketing and their vendors
• Provide sample communication to marketing to use for their discussions with vendors on Nestle requirements
• Act as the key contact for marketing for inquiries about the PFME procurement process
• Provide reporting on PFME PO creation status, invoice payment status, and PO closure
• Provide reporting on PFME Source to Pay end to end turn around
• Provide reporting on PFME invoice approval status and turn around
• Provide reporting on PFME blocked invoice status, trends, and root causes
• Work in collaboration with Accounts Payable, Procurement, and Marketing teams on root cause analysis of blocked invoices and establish actions to improve metrics

Benefits

• Inclusive workplace
• Environment that inspires innovation, encourages strategic thinking and creativity, and celebrates achievements
• Empowerment to challenge the status quo, embrace risk-taking, and pioneer new ideas
• Supportive and collaborative environment that encourages bold ambitions and continuous learning
• Commitment to an inclusive work environment for veterans and individuals with disabilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees