Finance Assistant

International Rescue Committee • New York, NY

1d • $27 - $28

About The Position

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview: The Program Finance Assistant provides essential financial and administrative support to the IRC Elisabeth program team. This role is primarily responsible for archiving and compiling complete supporting documentation for all D1 transactions on a daily basis. The Program Finance Assistant ensures that all client payment documents, tracking records, and P‑card reconciliation materials are accurate, complete, and properly stored in the designated voucher folders. In addition, the position supports core accounting functions, including accounts payable and accounts receivable processing, reconciliation of reports, month‑end close activities, and preparation of adjusting journal entries. The Program Finance Assistant reports to the Finance Coordinator and is a key member of the three‑person finance team.

Requirements

• Education: Bachelor’s or Associate’s degree in business, accounting or finance preferred. Professional experience in lieu of education will be considered.
• Work Experience: Relevant professional experience in finance and accounting required, auditing (preferred); minimum of 2 years’ experience strongly preferred.
• Ability to carry out work with a high degree of integrity and confidentiality
• Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluent in English, both spoken and written.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes.
• Working knowledge of accounting software such as Microsoft Dynamics a plus

Responsibilities

• Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system.
• Process payments by a variety of methods – ACH, Prepaid Cards and Checks
• Process and support the program team on client’s payment mostly through USIO cards.
• Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system.
• Review payment requests made in financial system by staff for accuracy; submit through workflow and post
• Prepare a wide variety of month-end, financial close journal entries within mandated deadlines
• Oversee and review new vendor set-up process
• Prepare weekly grant spending reports; work with staff to resolve any discrepancies
• Prepare monthly Time & Effort reports, send to staff for signature, collect and file
• Prepare weekly deposit and customer payment journals to be posted to the financial system
• Create aging reports for fee-for-service programs and follow up on unpaid invoices
• Void checks as needed
• Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements
• Assist with internal and external audit inquiries and reporting
• Maintain accounting files and records in accordance with IRC and donor requirements
• Other projects and assignments as needed

Benefits

• We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree