Finance Assistant

Candela Systems•Hawthorne, NY

22d•$23 - $30

About The Position

Assist the Financial Manager with all company finances, department requirements and responsibilities, daily data input, keeping abreast of, and assuring compliance with Local, State, and Federal regulations with regard to financial records. The Finance Assistant reports directly to the Financial Manager. Assignments will require coordination and collaboration with the Projects and the Human Resources departments.

Requirements

AA or more in Accounting, Finance and/or Business Management, will consider equivalent work experience.
Experience in the Electrical and/or Construction industry preferred.
Experience with AIA, G702, G703 invoicing
Experience with Foundation Software is strongly preferred.
Proficiency in Microsoft Word, Excel, Power Point and Outlook.
Working knowledge of Certified Payroll and Prevailing Wages a plus.
Ability to work well in a diverse environment, both internal and external.
Ability to work independently and in a team environment.
Bilingual – English/Spanish preferred.
Must have strong organizational and planning capabilities; willingness and skills to monitor and control activities assigned; effective written/oral communication skills with the understanding and knowledge of how to deal with people with varied backgrounds; good judgment and decision making.
Must have good eyesight and hearing; capable of standing, sitting and walking in order to conduct business, moving throughout the office and warehouse and traveling to off-site locations, as business requires.
Must have good reasoning ability; capable of analyzing financial issues and situations, managing multiple priorities at one time; dealing with employees business contacts in a professional manner; knowledge of basic accounting principles, business terms and concepts.

Responsibilities

Process all Vendor Invoices into Accounts Payable System.
Prepare and submit all Client Invoices, AIA, G702, G703 forms and register them into the Accounts Receivable System and assist in the collections of those receivables.
Assist in preparation of the Company’s weekly payrolls, analyze time sheets, and calculate hours worked.
Perform Bank Reconciliations, preparation of daily bank deposits and preparation of cash disbursement vouchers.
Assist the Financial Manager in preparing Year End Financial Statements, General Ledger, Trial Balance, Account Analysis, Journal Entries, etc.
Support job costing efforts, including daily input of field productivity of all active/open projects,
Assist with updating weekly progress reports for Finance and Projects meetings.
Assist the Financial Manager in working with external auditors, attorneys and other professional agents.
Assist in preparing documentation for Workers Compensation and Insurance audits.
Review, document, track and process receipts from Company Credit Cards.
Assist in Special Projects, as needed.