Finance Assistant

International Rescue Committee•Richmond, VA

3d•$22 - $24

About The Position

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. Job Overview: The program Finance Assistant is responsible for financial support to the IRC Richmond program team, focusing largely on client payments and tracking, p-card reconciliation, and essential accounting functions including accounts payable and receivable support, report reconciliation, month-end, and adjusting journal entries. The program Finance Assistant reports to the Finance Coordinator and is a member of the four-person finance department. Major Responsibilities: Responsibilities include, but are not limited to: Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system. Process payments by a variety of methods – ACH, Prepaid Cards and Checks Process and support the program team on client’s payment mostly through USIO cards. Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system. Review payment requests made in financial system by staff for accuracy; submit through workflow and post Prepare a wide variety of month-end, financial close journal entries within mandated deadlines Oversee and review new vendor set-up process Prepare weekly grant spending reports; work with staff to resolve any discrepancies Prepare monthly Time & Effort reports, send to staff for signature, collect and file Prepare weekly deposit and customer payment journals to be posted to the financial system Create aging reports for fee-for-service programs and follow up on unpaid invoices Void checks as needed Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements Assist with internal and external audit inquiries and reporting Maintain accounting files and records in accordance with IRC and donor requirements Other projects and assignments as needed

Requirements

Bachelor’s or Associate’s degree in business, accounting or finance preferred. Professional experience in lieu of education will be considered.
Relevant professional experience in finance and accounting required; minimum of 2 years’ experience strongly preferred.
Ability to carry out work with a high degree of integrity and confidentiality
Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.
Attention to detail and accuracy in work product.
Fluent in English, both spoken and written.
Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes.
Working knowledge of accounting software such as Microsoft Dynamics a plus

Responsibilities

Operate effectively in IRC’s proprietary ERP financial accounting system (integra) and coach program staff regularly on the process and the system.
Process payments by a variety of methods – ACH, Prepaid Cards and Checks
Process and support the program team on client’s payment mostly through USIO cards.
Support program team on client’s tracking, p-card reconciliation, mileage and submitting other expenses in the Integra system.
Review payment requests made in financial system by staff for accuracy; submit through workflow and post
Prepare a wide variety of month-end, financial close journal entries within mandated deadlines
Oversee and review new vendor set-up process
Prepare weekly grant spending reports; work with staff to resolve any discrepancies
Prepare monthly Time & Effort reports, send to staff for signature, collect and file
Prepare weekly deposit and customer payment journals to be posted to the financial system
Create aging reports for fee-for-service programs and follow up on unpaid invoices
Void checks as needed
Oversee, review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements
Assist with internal and external audit inquiries and reporting
Maintain accounting files and records in accordance with IRC and donor requirements
Other projects and assignments as needed

Benefits

10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
medical insurance starting at $163 per month
dental starting at $6.50 per month
vision starting at $5 per month
FSA for healthcare and commuter costs
a 403b retirement savings plans with immediately vested matching
disability & life insurance
an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.