Finance and Personnel Documentation Coordinator - College of Engineering

CSU Careers • San Luis, CA

10h

About The Position

Under general supervision of the CENG Director of Finance, this position provides administrative support for the College of Engineering (CENG) Dean’s Office. The primary purpose of this position is to provide administrative support to the Finance Director and Assistant Director of Personnel, working independently on assigned projects and in coordination with other CENG administrative staff. The incumbent prepares finance and personnel related documentation with high attention to detail and accuracy. Administrative support staff within the College of Engineering primarily support their individual home departments, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean’s office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. As a member of the dean’s office this position provides leadership and guidance regarding collegewide practices and procedures within their scope of responsibility. This is a full-time temporary position and is eligible for full benefits, including medical, den tal, vision and CalPERS retirement. Cal Poly’s College of Engineering is known as a leader in engineering education because of its Learn by Doing, hands-on approach. Starting from their first day of class their freshman year, students learn through a project- and design-centered curriculum that stresses teamwork and multidisciplinary collaboration. With 6,000 engineering and computer science students, 13 undergraduate and nine graduate degree programs, the college is one of the West’s largest engineering colleges.

Requirements

• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• High school diploma or its equivalent.
• Type 45 wpm.
• Five years of general office support or technical experience.
• Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience

Responsibilities

• Provides administrative support to the Finance Director and Assistant Director of Personnel
• Working independently on assigned projects and in coordination with other CENG administrative staff
• Prepares finance and personnel related documentation with high attention to detail and accuracy
• Provides leadership and guidance regarding collegewide practices and procedures within their scope of responsibility

Benefits

• medical
• dental
• vision
• CalPERS retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED