Finance and Operations Administrator

Lower Columbia Fish Enhancement Group • Vancouver, WA

375d • $74,880 - $74,880 • Remote

About The Position

The Finance and Operations Administrator will be responsible for managing the financial and administrative functions of the Lower Columbia Fish Enhancement Group. This part-time role involves overseeing grant financial management, billing, invoicing, and office operations, ensuring accuracy and compliance in all financial activities. The ideal candidate will be detail-oriented and organized, capable of handling multiple tasks efficiently.

Requirements

• Bachelor's degree in accounting, finance, business administration, or related field (or equivalent experience).
• 3+ years of experience in finance, bookkeeping, office management, or grants administration.
• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication and interpersonal skills.

Nice To Haves

• Experience working in a non-profit or grant-funded environment.
• Knowledge of Washington State government and private grant compliance requirements.
• Previous experience with accounting software or grant management software.

Responsibilities

• Manage the financial tracking of multiple grants, including budgeting, reporting, and compliance.
• Track and report expenses, ensuring timely and accurate documentation.
• Assist in annual audits and regular financial audits from grantors.
• Ensure timely and accurate generation of invoices for grant payments, vendors, and contracts.
• Maintain an organized system for tracking receivables and follow up on outstanding payments.
• Accurately allocate overhead expenses to programs and projects based on funding guidelines.
• Track and manage company vehicle mileage, ensuring proper documentation for reimbursements and audits.
• Guide staff on personal reimbursements to ensure proper documentation for reimbursements and audits.
• Maintain a well-organized filing system for financial records and administrative documents.
• Manage general office operations, including supply orders, and assist in IT support.

Benefits

• Health insurance
• Paid time off
• 401(k) matching
• Life insurance

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Bachelor's degree