Finance & Grants Specialist

Boys & Girls Clubs of St Lucie County•Fort Pierce, FL

5d•$22 - $25•Onsite

About The Position

Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE! The basic functions of the Finance and Grant Speciaist are to process the day-to-day Grant and accounting tasks. This position involves processing daily financial tasks and providing analytical support for reporting purposes. These efforts are essential for guiding management in making informed business decisions aimed at achieving key objectives on a weekly, quarterly, and monthly basis.

Requirements

Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.
Must pass pre-employment drug test
Associate Degree, two or more years of accounting or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.
Working experience in accounts payable, accounts receivable, & G/L
Proficiency with Excel
Strong attention to detail
Strong organizational and analytical skills
Ability to manage multiple projects simultaneously
Ability to calculate figures and amounts, such as discounts, interest, and percentages
Strong oral and written communication skills
Self-starter with the ability to work in a fast-paced environment with critical deadlines
Ability to interact with all levels of management and team members
Proficiency with Microsoft Office Applications
Ability to consistently meet all deadlines
Consistent and reliable transportation is required for this position

Nice To Haves

Current CPR/First Aid certification preferred.
Sage Software experience is desired
Sage Intacct knowledge desired

Responsibilities

Process incoming mail concerning billing and invoicing
Review, code, and process vendor invoices and expense reports for accuracy and proper authorization
Credit card reconciliation, receipt tracking, and weekly check runs
Reconcile vendor statements and resolve discrepancies or billing issues
Maintain organized and up-to-date A/P records and documentation
Communicate effectively with vendors and internal departments regarding payment status
Depositing checks, recording deposit entries, and preparing invoices promptly
Post incoming payments to appropriate customer accounts and monitor accounts for overdue balances
Maintain detailed records of customer interactions and payment arrangements
Generate and distribute regular aging reports to management
Assist with monthly and year-end account closing
Performs general ledger account analysis
Coordinates and prepares for audits
Balance accounts by reconciling entries in a timely fashion
Maintain historical records
Running Monthly/quarterly grant reporting, time card computation
Bills and submits paperwork for reimbursement promptly
Ensures proper documentation is collected to demonstrate compliance with grantors
The grant administrator is the contact for Ops, the grant writer, and Finance
Independently able to provide a variety of administrative guidance and grant-related
Developing complex grant submissions and performing budget forecasting
Performs grant closeout functions such as reconciliations and financial status reports
Manages and supports the grant requirements and implementation for the organization
Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reporting
Receives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc.
Copying, scanning, filing, and obtaining signatures for various grant programs
Finds any potential inconsistencies and resolves them promptly
Actively participate in mandatory Club training and All Staff meetings
Occasionally, may be required to work special events promoted by the organization
Support other projects as needed
Work closely with the Finance Manager and Comptroller
Complete any additional assignments as requested by Management