The Finance Administrative Technician is responsible for providing clerical accounting duties, including processing invoices, generating payments, reconciling purchasing card (P-Card) transactions, digitizing accounts payable documents, and entering data revenue transactions. This position requires regular interaction with internal staff and vendors while maintaining confidentiality and compliance with Charlottesville City Schools (CCS) policies and procedures. Work is performed under the supervision of the Director of Finance. Essential Functions: General Greet, screen, and assist customers and visitors in a professional and courteous manner. Responds to and resolves customer inquiries and issues promptly and effectively. Maintain prompt, regular, in-person attendance during standard office hours. Communicate and collaborate effectively, both verbally and in writing, with a variety of stakeholders, including vendors, departments, and management levels. Support the annual financial audit through the timely provision of documentation and reports. Performs other duties as assigned by the Director of Finance Invoices, Payments, and Document Management Maintain and manage the vendor database by periodically sending W-9 forms, updating vendor information, inactivating outdated vendors, and removing duplicate vendors. Ensure compliance with applicable accounting principles, regulations, and CCS’s policies and procedures. Receive and review vendor invoices to ensure accuracy, proper authorization, and alignment with purchase orders. Enter invoice details into the financial system and assign expenses to appropriate general ledger accounts. Process timely payments to vendors via checks, e-payable, P-Card, or ACH. Monitor the virtual payment system to ensure vendors complete payments in a timely manner. Work with the virtual payables system provider to troubleshoot and resolve issues related to vendor accounts or payment processing. Review and process employee expense reports, verifying all receipts comply with CCS policies and procedures. Review, process, and follow up on purchase orders (POs), invoices, travel authorizations, and P-Card transactions. Research and resolve discrepancies or issues related to invoices, payments, and vendor accounts. Reconcile P-Card transactions to ensure receipt of documentation for payment. Prepare and process annual IRS Form 1099 reporting for vendors. Scan, code, and electronically file documents to support grant reimbursement requests, providing information to auditors, and reducing paper storage. Enter revenue data from State EDIs and weekly cash and checks receipts into the financial system, ensuring accuracy and verifying all information. Note: This job description in no way states or implies that these are the only duties to be performed by this employee. The Finance Administrative Technician-Accounts Payable will be required to follow any other instructions and to perform any other duties as assigned by the Director of Finance. CCS reserves the right to update, revise, or change this job description and related duties at any time.