Finance & Accounting Manager

Schneider Buchel LLP•Woodbury, NY

About The Position

We’re looking for a hands-on, detail-oriented Accounting & Finance Manager to take ownership of the firm’s day-to-day financial operations. This individual will be responsible for managing cash flow, billing, collections, accounts payable/receivable, and monthly reporting, and will play a key role in helping leadership make informed financial decisions. This is not a back-office, siloed finance role. You’ll work closely with the COO, partners, and department leads to streamline processes, strengthen financial controls, and ensure the firm runs smoothly and profitably. The right person is proactive, systems-oriented, and thrives in a fast-paced, high-accountability environment. We are open-minded and encourage someone to recommend and advise on continuous improvement best practices.

Requirements

5+ years of progressive accounting and financial operations experience
Strong knowledge of GAAP, cash flow management, and accounting best practices
High proficiency with billing/accounting software and Excel
Excellent communication skills — able to explain financial concepts clearly
Meticulous attention to detail and ownership mentality
Proven ability to manage competing priorities and meet deadlines

Nice To Haves

Experience in a law firm or professional services firm is preferred

Responsibilities

Manage daily and weekly cash flow and liquidity reporting
Prepare monthly financial reporting packages (PL, cash flow statements, billing/collections KPIs)
Work with outside banks and accountants
Maintain the firm’s general ledger and chart of accounts
Collaborate with leadership on budgeting, forecasting, and financial planning
Oversee prebill edits and final invoice preparation across all practice groups
Ensure time entries are accurately captured and billed
Identify billing discrepancies or inefficiencies and recommend improvements
Work closely with attorneys and support staff to resolve billing questions
Monitor aging reports and drive AR collections activity
Develop and manage follow-up procedures for overdue balances
Maintain communication logs and escalate client issues when appropriate
Oversee invoice intake, approval workflows, and vendor payments
Track firm expenses and help identify cost-saving opportunities
Maintain accurate AP records and ensure timely reconciliation
Evaluate and enhance accounting workflows and internal controls
Ensure adherence to accounting standards and compliance requirements
Support external accountants during year-end close and tax prep
Monitor all IOLA/trust account activity in real-time
Reconcile each individual client ledger to the trust account balance daily or weekly (at a minimum monthly)
Trust Deposits Withdrawals - Oversee proper deposit of client retainers and settlement funds into the trust account
Ensure disbursements are made only when earned or properly authorized, and with clear documentation
Confirm disbursements are made to the correct party and supported by closing statements, settlement agreements, or time records