Field Services Coordinator

Kattsafe•Whitestown, IN

3d•Onsite

About The Position

Responsible for coordinating and maintaining accurate schedules for Kattcare Technicians, Subcontractors, Kattcare Training Programs, Field Verifications and Project Deliveries. The Field Services Coordinator ensures efficient use of field resources, timely project execution, accurate time tracking, and alignment between field operations and project management. This role supports operational excellence by maintaining clear communication, verifying field schedules, and ensuring all scheduling activities meet Kattsafe and Kattcare standards. Reports To Project Manager

Requirements

Minimum 2 years’ experience in scheduling, coordination, or administrative support within construction, service, or field operations
Strong organizational and time‑management skills with the ability to manage multiple schedules simultaneously
Excellent communication skills with the ability to coordinate across field teams, subcontractors, and management
Proficiency in Microsoft Office Suite and scheduling/time‑tracking systems; ERP experience preferred (INFOR a plus)
High attention to detail and accuracy, particularly with time sheets and schedule verification
Ability to work independently while supporting team‑based project execution
Strong problem‑solving skills and adaptability in a fast‑paced environment

Nice To Haves

ERP experience preferred (INFOR a plus)

Responsibilities

Coordinate delivery schedules to support project timelines
Schedule Kattcare Technicians for field work and service assignments
Collect, review, and process technician time sheets for accuracy and completeness
Perform schedule field verifications to ensure planned vs. actual alignment
Schedule subcontractors in coordination with Project Managers and project requirements
Coordinate scheduling of Kattcare Technicians and subcontractors for Kattcare training programs
Develop, maintain, and update daily, weekly, and project‑based schedules for Kattcare Technicians and subcontractors
Coordinate delivery schedules to ensure materials, equipment, and personnel are aligned with project needs
Communicate schedule changes clearly and promptly to field teams, subcontractors, and internal stakeholders
Track, collect, and verify technician time sheets, resolving discrepancies prior to payroll processing
Assist with Administration Support, including booking flights, rental vehicles, hotels as needed
Conduct schedule field verifications to confirm attendance, job start times, and completion status
Coordinate technician and subcontractor availability for Kattcare training sessions and certifications
Work closely with Project Managers to support project execution and resource planning
Maintain accurate scheduling and time records within ERP and internal systems
Identify scheduling conflicts or resource constraints and proactively recommend solutions
Ensure scheduling practices align with Kattsafe and Kattcare operational standards
Other duties as assigned to support departmental and company goals
Live Kattsafe’s core values.