Field Office Manager

Hoffman Construction-posted 3 months ago
Casa Grande, AZ
Construction of Buildings
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The Field Office Manager plays a critical role in supporting construction operations by managing administrative and office functions on-site. Reporting to the Field Office Manager Director, this position works closely with the Project Superintendent, Project Manager, and subcontractors to ensure seamless project execution. The Field Office Manager is an integral member of the team driving efficiency, organization, and communication that significantly impact the project's success. By maintaining accurate documentation, coordinating logistics, and supporting the operations team, this role helps keep projects on track and running smoothly. To support Hoffman's dedication to its people, this position is fully on site.

  • Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
  • Process monthly subcontract billings and all material invoices for the project.
  • Track drug testing and safety orientation paperwork.
  • Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
  • Type the project daily diaries, meeting minutes, and other assignments.
  • Maintain job site server correspondence.
  • Maintain office supplies needed for the job.
  • Tracking and submitting hourly payroll to our Craft Payroll department.
  • Perform responsibilities above as well as any other special projects in line with position expectations (i.e., employee lunches, running errands, etc.).
  • Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
  • Working knowledge in JDE version A9.1 preferred.
  • Working knowledge in Procore or Prolog preferred.
  • Working knowledge of LCP Tracker preferred (certified payroll reporting).
  • Working knowledge of The City of Portland Workforce Training program is a plus.
  • Ability to work well and maintain a cooperative attitude through high-pressure situations.
  • Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
  • Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
  • Ability to work well in a large professional setting.
  • Patience and professionalism are essential.
  • Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
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