Field Office Administrator

Pembina Pipeline Corporation • Charles City, IA

3d • Hybrid

About The Position

Pembina Pipeline Corporation’s Jamestown office is recruiting for a Field Office Administrator to join the team. This position reports to the Supervisor, Field Administration, and will support the TBU (Transmission Business Unit) team.Responsibilities may include but not limited to:This position provides reception, administrative & clerical support for the Jamestown, ND field office. Responsibilities for this position will include but not be limited to:

Requirements

• Minimum of a High School diploma; Business Administration Certificate/Diploma or other post-secondary education is an asset;
• Skilled user of Microsoft Word, Excel, PowerPoint and SharePoint programs;
• Advanced user of Outlook and MS Teams;
• SAP experience is an asset;
• PowerBI, Intellex and Bluebeam or Adobe experience is an asset;
• Valid Drivers License required;
• Self-starter with a strong work ethic;
• Ability to multitask various initiatives while maintaining attention to detail and data entry accuracy;
• Strong verbal & written communication skills;
• Excellent customer service and interpersonal skills;
• Advanced time management skills to balance competing priorities;
• Ability to work efficiently and under minimal supervision;
• Tenacious and adaptable with a focus on continuous improvement; and
• Able to influence and maintain a positive work-environment and enthusiastic attitude.

Nice To Haves

• Business Administration Certificate/Diploma or other post-secondary education is an asset.
• SAP experience is an asset.
• PowerBI, Intellex and Bluebeam or Adobe experience is an asset.

Responsibilities

• Monthly accruals, forecasting and budget maintenance activities in Excel & SAP;
• LRP (Long Range Plan) maintenance;
• Create and maintain PRs (Purchase Requisition) in SAP;
• Invoice processing: create and maintain Goods Receipts, Service Entry Sheets and work with SCM & AP to ensure timely payment;
• Fleet/Vehicle Administration: Telematics, pulling reports, working with the Fleet team to place orders and schedule vehicle maintenance;
• LMS & curricula management: schedule training, upload documents, maintain training calendar, distribute reports;
• Provisioning: set up profiles, access, credit cards and assist new hires with onboarding requirements;
• Maintain Teams Shifts & team calendars;
• Enter safety statistics and produce reports in PowerBI and Excel based programs;
• Maintain SharePoint site: upload documents, create new folders and files;
• Assist with corporate credit card reconciliation, travel planning and booking;
• Assist with Community Investment activities: maintain cost tracking spreadsheet, review upcoming opportunities with Area Supervisor & work with community members to facilitate applications for funding;
• Reception: answering telephone and incoming radio calls, signing in office visitors and providing excellent customer service;
• Creation and editing of reports and documents, word processing, filing, and mail distribution;
• Attend Operations and Safety meetings: maintain meeting minutes, facilitate meetings and develop presentations;
• Assist Planner/Schedule with: picking-up and delivering parts, receiving packages and placing orders as required;
• Provide backup administrative support for vacation/sick relief as needed;
• Attend mandatory safety training;
• Continually seek out opportunities to improve efficiency & productivity of processes or systems;
• Other duties as requested.

Benefits

• We offer competitive compensation (base plus incentive bonus), a comprehensive benefits program including optional 401(k) matching contributions, health benefits and tuition reimbursement in a work environment that is based on Pembina’s values.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED