Field Office Administrator

BP•Shreveport, LA

1d•$64,000 - $75,000•Hybrid

About The Position

The Haynesville Team Administrator provides comprehensive administrative and operational support to the Haynesville leadership, office, and field teams. This role is responsible for ensuring efficient day-to-day office operations, coordinating meetings and events, supporting financial and fleet administration, and serving as a key point of contact for vendors and visitors. The position plays a critical role in enabling team effectiveness, compliance, and community engagement across all Haynesville groups.

Requirements

High school diploma or equivalent required; associate’s degree or higher preferred.
Previous experience in an administrative, office management, or coordinator role, preferably in an operations, energy, or field-based environment.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Experience with expense tracking, purchase orders, or basic financial administration preferred.
Excellent communication and interpersonal skills, with the ability to interact effectively with leadership, field personnel, vendors, and visitors.
High attention to detail, discretion, and a proactive, service-oriented mindset.

Responsibilities

Office Management: Oversee day-to-day office operations, including supplies, facilities coordination, and general office maintenance.
Meeting & Event Coordination: Schedule, organize, and support large meetings, training sessions, and team events.
Administrative Support: Provide administrative assistance to leadership and field staff, including travel arrangements, expense reporting, and calendar management for all Haynesville teams.
Financial Administration: Create and process purchase orders, track expenses, and coordinate closely with Finance to ensure accurate and timely processing.
Vendor Relations: Serve as the primary point of contact for office services, maintenance providers, and event-related vendors.
Document Control: Assist with record-keeping, document management, and compliance-related documentation as needed.
Fleet Support: Coordinate vehicle maintenance, support Nauto troubleshooting, and manage pool vehicle assignments.
Community Engagement: Support local sponsorships, community initiatives, and event participation.
Visitor Coordination: Manage logistics for visitors, including itinerary planning, PPE preparation, and on-site coordination.
Additional Support: Perform other duties as assigned to support overall team and business success.