Field Office Administrator I-III

Williams

7d•Hybrid

About The Position

The Field Office Administrator III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success! Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.

Requirements

High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support
Strong verbal and written communication skills
Proficiency in Microsoft Office Applications and PC skills
Serves as a quick learner with the ability to work in a fast-paced team environment
Ability to be a strong teammate who can build collaborative and positive partnerships with others

Responsibilities

Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
Evaluates department needs, reviews vendor costs, discounts and contracts
Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
Responds to standard requests from our internal/external customers in a timely and efficient manner
Compiles reports, analysis and drawings from data given from a variety of sources
Monitors cost responsibility reports and works to correct discrepancies
Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
Handles fleet coordination, including vehicle orders, dealership communication and repairs
Assists in new employee onboarding
Other duties as assigned

Benefits

Competitive compensation
Annual incentive program
Hybrid work model - one work from home day each week for most office-based roles
Flexible work schedule for most field-based roles
401(k) with company matching contribution and a fixed annual company contribution
Comprehensive medical, dental, and vision benefits
Generous company-paid life insurance and disability benefits
A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
Healthcare and Dependent Care Flexible Spending Accounts
Paid time off, including floating and company holidays
Employee stock purchase plan
Robust employee learning and development
High internal mobility (we promote from within)
Parental leave (we provide up to 6 weeks for each parent)
Fertility coverage and adoption benefits
Domestic partner benefits
Educational reimbursement
Non-profit donation matching contributions and time off to volunteer
Employee resource groups
Employee assistance programs
Technology to make our work more productive and collaborative
Regular employee engagement surveys and feedback processes