Field Office Administrator - Construction Administrator

HDR • Tucson, AZ

129d

About The Position

In the role of Construction Field Administrator, we'll count on you to type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions. You will proofread and edit documents for grammar, spelling, punctuation and format. Additionally, you will provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail. Your responsibilities will also include completing word processing as needed, providing meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed. You will keep track of and file material certifications, correspondence, and project files, audit quantities for pay estimates, and maintain updated information in AP Construction and Labor Compliance Software tracker/AASHTOware. The ideal candidate for this position will have a strong background in office management and construction-related tasks, including the ability to generate monthly payment estimates and assist with change order documentation. Familiarity with construction plan reading is ideal, but not required.

Requirements

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture

Nice To Haves

• Associate degree
• Familiarity with construction plan reading

Responsibilities

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Keep track of and file material certifications, correspondence, and project files
• Audit quantities for pay estimates and maintain updated information in AP Construction and Labor Compliance Software tracker/AASHTOware
• Assist with the final package for project closure and other office duties as assigned
• Review certified payroll and use of LCPTracker
• Ensure compliance with state and federal requirements through the review of contract documents such as subcontracts, certified payrolls, and estimates
• Perform other duties as needed

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees