Field Administrative Assistant - Conestoga, PA

Tippmann Group•Conestoga Township, PA

13d•Onsite

About The Position

Position: On-site Administrative Assistant Approximately 12 Months Work Environment Job Trailer Construction Job Site Various personalities- Office/client executives Government representatives Construction workers Position Description (Office Manager) Maintain files, logs & logins (electronically & manually) Write and prepare meeting minutes/agendas Write letters, emails & correspondence on behalf of Project Managers Prepare spreadsheets from pre-made templates & occasionally from scratch Daily weather reports Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.) Maintain contacts in Outlook Introduce subcontractor safety & violation programs to subcontractors Help keep the job trailer office clean and organized, stocked with supplies including food Multiple other tasks as assigned

Requirements

Excel - Daily use, must be able to work from a template or begin from scratch
Simple formulas
Formatting (lines, colors, etc)
Word - Daily use, must be able to work from a template or begin from scratch
Formatting (lines, colors, etc)
Outlook - Email – Compose on behalf of project managers
Contact updating
Scheduling meetings & calendar
Adobe Acrobat
Convert to PDF
Print/Save to PDF
Combine multiple PDF files into one

Responsibilities

Maintain files, logs & logins (electronically & manually)
Write and prepare meeting minutes/agendas
Write letters, emails & correspondence on behalf of Project Managers
Prepare spreadsheets from pre-made templates & occasionally from scratch
Daily weather reports
Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
Maintain contacts in Outlook
Introduce subcontractor safety & violation programs to subcontractors
Help keep the job trailer office clean and organized, stocked with supplies including food
Multiple other tasks as assigned