Field Accountant

McCarl's Inc. • Clinton Township, PA

3d

About The Position

General Purpose:
To provide administrative support to Project Managers from project start to project finish, ensuring that the information flow from department to department drives efficiency. This includes oversight and tactical execution of billing, purchasing, payroll, and cost accounting types of activities for a given project.
Essential Duties and Responsibilities:
Provide assistance on job management from bid to billing, including setup, documentation, and close-out.
Support project financial administration by preparing and submitting job billings, entering purchase orders, and accurately coding and processing accounts payable invoices.
Ensure accuracy and compliance in all billing, PO, and AP activities by verifying documentation, reconciling discrepancies, and coordinating with project managers, vendors, and the accounting team.
Communicate and manage a positive relationship with field, customers, vendors, and internal departments.
Demonstrate understanding of job activity to identify issues early and proactively help resolve problems.
Report valuable information to Project Managers in a timely and accurate manner.
Devote time on-site to assist field personnel with administrative tasks, including time entry, document management, and reporting.
Maintain organized project files (paper and digital) in accordance with company standards.
Responsible for travel to jobsites and working hours required by project team.

Requirements

• 1-3 years of administrative or project coordination experience; construction industry experience is a plus but not required.
• Associate degree in Business, Accounting or related field is preferred, but not required.
• Working knowledge of computerized accounting systems that utilize a job costing module; experience with Vista is a plus.
• Excellent verbal and written communication skills
• Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).
• High attention to detail, accuracy, and organization.
• Strong time-management and multitasking abilities in a fast-paced environment.
• Ability to work independently or as part of a team.
• Problem-solving skills and the ability to adapt to changing priorities.

Nice To Haves

• construction industry experience is a plus but not required.
• Associate degree in Business, Accounting or related field is preferred, but not required.
• experience with Vista is a plus.

Responsibilities

• Provide assistance on job management from bid to billing, including setup, documentation, and close-out.
• Support project financial administration by preparing and submitting job billings, entering purchase orders, and accurately coding and processing accounts payable invoices.
• Ensure accuracy and compliance in all billing, PO, and AP activities by verifying documentation, reconciling discrepancies, and coordinating with project managers, vendors, and the accounting team.
• Communicate and manage a positive relationship with field, customers, vendors, and internal departments.
• Demonstrate understanding of job activity to identify issues early and proactively help resolve problems.
• Report valuable information to Project Managers in a timely and accurate manner.
• Devote time on-site to assist field personnel with administrative tasks, including time entry, document management, and reporting.
• Maintain organized project files (paper and digital) in accordance with company standards.
• Responsible for travel to jobsites and working hours required by project team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree