Fiduciary Specialist

Brown Brothers Harriman & Co•Wilmington, NC

12d

About The Position

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career. The Fiduciary Specialist coordinates and administers trust accounts for various clients both in a support role and on separate book of business. This position monitors account transactions and ensures all records are accurately maintained. The Fiduciary Specialist prepares outlines of estate planning documents and reviews draft documents prepared by external counsel prior to execution. This position also maintains client contacts and supports the Administrative Assistant to ensure the CRM is up to date and accurate.

Requirements

Bachelor’s degree and 5+ years of relevant work experience OR Advanced degree and 2+ years of relevant work experience
Ability to independently interpret legal documentation
Strong interpersonal skills and relationship skills
Willingness to learn new systems and procedures and the flexibility to change when necessary
Willingness to take on new responsibilities
Experience with trust accounting systems
Ability to identify and communicate tax planning opportunities
Working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration
Excellent organization skills with a strong attention to detail
Experience with Microsoft Office products, particularly Excel and Word

Responsibilities

Open and close accounts for clients, including preparation of checklists.
Prepare outlines of estate planning documents for review by in house counsel.
Coordinate and administer trust accounts for various clients both in a support role and on a separate book of business.
Monitor account transactions, including daily review and correction of overdrafts, automatic deposits, and weekly review of standing remittances.
Maintain complete records, including supporting documentation for discretionary distribution and payments.
Maintain client contacts and work with Administrative Assistant to keep CRM up to date.
Prepare discretionary distribution memoranda for review by Trust Officer.
Review document drafts, prepared by external counsel, prior to execution including trusts, wills, releases, and accountings.
Prepare annual administrative account reviews
Respond to internal and external requests for information.
Serve as a primary point of contact for book of business owned by Trust Officers., as well as personal book.
Communicate basic trust and estate concepts to colleagues, co-trustees, and beneficiaries.
Assist Trust Officers with business development, as appropriate.
Attend meetings with clients from personal book on own or in partnership with Relationship Managers.
Prepare payment instructions and supervise input requests for client payments and transfers.
Evaluate distribution requests with Senior Trust Officers.
Demonstrate a working knowledge of the interpretation and practical application of trust and estate document provisions, trust and estate law, taxes, investments, and the legal framework of trust administration.
Work independently on book of accounts and support Trust Officers on their book of business.
Oversee the Administrative Assistant on the payment process and assignment of projects as required.
Lead departmental projects, as needed.