Fellowship Coordinator/Finance Analyst

University of California San Francisco•San Francisco, CA

5d•$28 - $59

About The Position

The Fellowship Administrator applies extensive knowledge of clinical, programmatic, institutional, accreditation, and financial aspects of the Department of Pathology’s fellowship training programs. There are three complex ACGME accredited fellowships and two non-ACGME fellowships. Duties include but are not limited to: residency/fellowship management, database creation and maintenance; site visits; accreditation activities; qualitative and quantitative compliance reporting; maintain and update program policies and curricula; creating multisite and interdisciplinary rotation schedules per specific training program requirements; develop learner and program assessments; compile learner and program evaluation data for review committees; advise on training program administration policies; train, supervise, and mentor subordinates; and management of resource, payroll management; HR onboarding; recruiting and selection; appointments/credentialing/attaining clinical privileges; visa processing; Understanding of accrediting body and university policies, procedures and regulations pertaining to graduate medical education are a critical function of this role. The incumbent must be able to travel to various work sites on a regular basis. Note: Fingerprinting and background check are required. Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Involves daily APeX Edits solving, clearing and revenue collection monitoring; Resolving Component Billing patients billing issues, processing refunds, monitoring charges/collections and observe payor mix trends; in addition to servicing varieties of operational, financial transactions and services which includes cashiering, accounts receivable, accounts payable, purchasing, recharge billing, travel / entertainment, gift accounting, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting. Serves as the department’s MyExpense reimbursement reviewer which includes providing guidances, advice, and recommendations to MyExpense submitters. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $27.83 - $59.15 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

Bachelor's degree in related area and / or equivalent experience / training
1+ years of related experience
APeX Edits solving
patients billing issues and professional billing claims management
Knowledge of MyExpense processes, policies and procedures and serve as Reviewer
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making
Ability to function effectively as a member of a team
Ability to adapt to changing priorities
Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources
Skills to provide coaching and mentoring to support staff
Working knowledge of financial processes, policies and procedures
Strong knowledge of financial data management and reporting systems
Proficiency in the use of spreadsheet and database software

Responsibilities

residency/fellowship management
database creation and maintenance
site visits
accreditation activities
qualitative and quantitative compliance reporting
maintain and update program policies and curricula
creating multisite and interdisciplinary rotation schedules per specific training program requirements
develop learner and program assessments
compile learner and program evaluation data for review committees
advise on training program administration policies
train, supervise, and mentor subordinates
management of resource, payroll management
HR onboarding
recruiting and selection
appointments/credentialing/attaining clinical privileges
visa processing
APeX Edits solving
clearing and revenue collection monitoring
Resolving Component Billing patients billing issues
processing refunds
monitoring charges/collections and observe payor mix trends
servicing varieties of operational, financial transactions and services which includes cashiering, accounts receivable, accounts payable, purchasing, recharge billing, travel / entertainment, gift accounting, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting
Serves as the department’s MyExpense reimbursement reviewer which includes providing guidances, advice, and recommendations to MyExpense submitters