Federal Work Study Student

University of Texas Medical Branch (UTMB) • Galveston, TX

71d

About The Position

To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.

Requirements

• High school or equivalent.
• 2 years related experience.

Nice To Haves

• College preferred.
• Advanced computer skills with experience in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, Zoom, and ability to learn new computer skills/software quickly.
• Strong A/V experience.
• Strong attention to detail, organizational skills and ability to juggle multiple priorities.
• Familiarity with special needs and characteristics of aging individuals.

Responsibilities

• Represents the OLLI program with integrity, professionalism, and commitment to serving members and others.
• Respond and assist with calls, emails or in-person inquiries related to the OLLI program (class registration/information, directions, and other related membership or program inquiries).
• Assist and coordinate set-up for classrooms, OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs); may sometimes entail working evenings or weekends.
• Support classes/programs with technology interface (i.e. Zoom, MS Teams, including coordination of calendars, links, training, etc.).
• Assist in creating program announcements, eBlast and newsletters, support distribution and publishing through internal boards, OLLI website and social media.
• Assist in creating and maintaining course evaluations.
• Assist with maintaining and collecting OLLI release forms and other required documentation.
• Represent OLLI at functions, seminars or other public events; prepare materials and handouts as needed.
• Positive customer service attitude.
• Collaborate with team members, reliable team player and follow processes while also looking for ways to improve efficiency.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED