Federal Work Study- Student Life

Ivy Tech Community College•Marion, IN

About The Position

Serve as support to Student Life and functions related to extra and co-curricular activities, student organizations and student engagement. Serve as the first point of contact for internal and external customers who are seeking assistance from Student Life. Maintain good public relations and a professional image for the services, events and activities that are provided through the department. Major Responsibilities: (Mascot) Uphold and assume the Ivy Tech Marion mascot brand, image and persona. (Mascot) Assist in Student Life events, marketing campaigns and promotions, character appearances, guest and student interactions and photo opportunities. Display enthusiasm and high energy, with exaggerated movements, gestures, and body language. (Mascot) Maintain the Mascot costume, ensuring it remains in good condition and is clean and safe for each performance. (CAB Assistants) Assist with the planning, marketing, and facilitation of student life events, meetings, and conferences including facility reservations and set-up, vendor arrangements, catering arrangements, audio-visual requests, reservation lists, attendance tracking. (CAB Assistants) Create Student Life printed and electronic materials and provides maintenance of campus bulletin boards and campus postings in all buildings. (CAB Assistants – Marion) Assume Presidential role of the Campus Activities Board student organization, assuming all roles and responsibilities therein. This includes but is not limited to scheduling and leading meetings, organizing agendas, planning team outings, and leading organization officers. Represent Campus Activities Board on the Student Organization Budget Committee. Maintain IvyLife student life portal, including event creation, marketing posts, event participation. Provide ongoing administrative support for student organizations, regarding org startup, registration, tracking, training, and travel. Maintenance of supplies, and materials in all Student Life locations, including Student Life office and storage closet(s). Work collaboratively with other internal departments and faculty to market and implement appropriate programming and activities. Answer telephone and greet visitors, transmit requested information, record messages, and route information to appropriate personnel. Receive incoming mail and prepares outgoing mail. Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed

Requirements

Must be current student in good standing with 12 credit hours accumulated Ivy Tech courses. Must be currently enrolled for minimum of 6 credit hours. May continue working one semester beyond end of classes.
Intermediate computer knowledge for applications like email, word processing, internet, spreadsheets, audio visual, zoom, voicemail applications.
Excellent Public and Interpersonal Communication Skills, and ability to work collaboratively as a team player.
Must be a Self-Starter with Self-Motivation –Has the ability to effectively work independently with little to no supervision.
Has the ability to complete projects in a timely manner.
Understands or has the ability to learn and adhere to Ivy Tech policies relating to Risk Management, Academic Standards, Finance, and Student Code of Conduct.

Nice To Haves

Experience in event planning, organization, marketing, or visual communication a plus

Responsibilities

Uphold and assume the Ivy Tech Marion mascot brand, image and persona.
Assist in Student Life events, marketing campaigns and promotions, character appearances, guest and student interactions and photo opportunities. Display enthusiasm and high energy, with exaggerated movements, gestures, and body language.
Maintain the Mascot costume, ensuring it remains in good condition and is clean and safe for each performance.
Assist with the planning, marketing, and facilitation of student life events, meetings, and conferences including facility reservations and set-up, vendor arrangements, catering arrangements, audio-visual requests, reservation lists, attendance tracking.
Create Student Life printed and electronic materials and provides maintenance of campus bulletin boards and campus postings in all buildings.
Assume Presidential role of the Campus Activities Board student organization, assuming all roles and responsibilities therein. This includes but is not limited to scheduling and leading meetings, organizing agendas, planning team outings, and leading organization officers. Represent Campus Activities Board on the Student Organization Budget Committee.
Maintain IvyLife student life portal, including event creation, marketing posts, event participation.
Provide ongoing administrative support for student organizations, regarding org startup, registration, tracking, training, and travel.
Maintenance of supplies, and materials in all Student Life locations, including Student Life office and storage closet(s).
Work collaboratively with other internal departments and faculty to market and implement appropriate programming and activities.
Answer telephone and greet visitors, transmit requested information, record messages, and route information to appropriate personnel. Receive incoming mail and prepares outgoing mail.
Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed