Federal Work Study - Event Assistant
About The Position
Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow. Apply here for your next career! The Federal Work Study, Event Assistant position provides hands-on support for event set-up and execution across multiple Academy events, including the Spring Show and Commencement. The event dates are noted below; however, the specific deinstallation and installation schedules for each event will be provided separately: Spring Show 2026: May 8th Commencement 2026: May 14th This role offers practical experience in event planning and coordination as well as foundational arts administration. The student will assist with logistics, setup, guest services, and on-site operations, contributing to successful and engaging event experiences for the academic departments as well as industry guests and friends and families of Academy of Art students. This position directly supports current students by contributing to some of the university’s most significant events featuring student artwork. The Spring Show is a premier exhibition that highlights outstanding student work and provides an opportunity for industry representatives to engage with emerging talent. Considerable effort is dedicated to ensuring the event effectively showcases student achievements. The Commencement ceremony marks the culmination of students’ academic journeys and celebrates their successful program completion. The Graphis100 exhibition is a prestigious contemporary visual arts collection celebrating and showcasing the most outstanding projects from this past year, including students from the Academy. This position supports a Federal Work-Study student’s educational and vocational goals by providing hands-on experience in event planning and logistics while supporting high-impact campus events and developing transferable professional skills applicable to a variety of career paths. These skills include time management, collaboration, customer service and adaptability.
Requirements
- Current student not graduating in this year’s ceremony.
- Strong organizational skills and attention to detail
- Ability to work both independently and as part of a team
- Excellent interpersonal and customer service skills
- Willingness to perform physical tasks (e.g., lifting, squatting, standing for extended periods)
- Flexible availability to support event-based scheduling
- Interest in arts, event planning, or higher education operations
- Basic proficiency with common office tools (e.g., email, spreadsheets, word processing)
Responsibilities
- Assist with planning and coordination of the Spring Show, Commencement and the Graphis100 exhibition
- Support event setup and breakdown (e.g., signage, table set-up, painting, display installation)
- Help install and deinstall artwork under staff guidance
- Provide guest services, including greeting industry and honored guests in addition to offering directional assistance
- Monitor event spaces to ensure safety, organization, and a positive visitor experience
- Assist with basic vendor logistics as needed
- Perform administrative tasks such as data entry, inventory tracking, and supply organization
- Capture basic event documentation (photos, attendance counts) if requested
- Maintain clear communication with supervisor and team members throughout all phases of events
Benefits
- Academy of Art University offers part-time employees paid sick leave.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
