2026)

Lenoir County Public Schools•Kinston, NC

1d•$3,030

About The Position

Performs administrative and office support activities for the Federal Programs Departments. Assists the Director of Federal Programs in preparing and maintaining all federal budgets under the director's purview. Duties include bookkeeping, data management, general clerical, receptionist and project-based work. Reports to the Director of Federal Programs.

Requirements

Associate's degree required, Bachelor's degree preferred and at least two years office experience required
Ability to communicate with good oral and written skills
Ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Ability to prepare correspondence, simple reports, forms, etc., using prescribed format
Ability to record and deliver information, explain procedures, follow oral and written instructions, communicate effectively and efficiently in standard English
Maintain an acceptable attendance record and be punctual
Ability to handle a variety of office machines, etc.
Ability promote good relationships internally and with the public
Working knowledge of accounting techniques and procedures

Nice To Haves

Bachelor's degree preferred

Responsibilities

Maintain departmental records ; record transactions and data in journals , ledgers , logs and on special forms
Maintain contact with departmental personnel regarding office activities and deadlines
Assist Department Director and Principals on general fiscal and budgetary matters throughout the year; assist finance with journal entries to the accounting system; establish new account codes
Monitor school and department's expenditures, ensuring compliance with established policies and procedures and adherence to budget limitations; review availability of funds for requested purchases, and evaluate requests for interdepartmental fund transfers and budget amendments; prepare reports for department detailing impact on budget and recommendations
Receive and analyze annual budget request from schools
Develop and disseminate monthly and quarterly spending updates to schools and departments for each active grant
Prepare budget transfers and amendments for federal funds and coordinate the approval of each
Assist in preparation and execution of federal grant applications
Assist in preparation for federal program monitoring of each active grant by organizing required documents and assisting departments and schools with submitting required information
Review and verify purchase requisitions to ensure that appropriate budget codes and acquisition procedures are followed
Enter data to generate purchase orders and to encumber necessary funds , and verifies invoices for payment
Maintain a multi-fund bookkeeping system using a computerized accounting program for federal, and state budgets
Assist with the programmatic and fiscal aspects of federal, and state programs
Other duties as assigned by Director of Federal Programs
Assist and maintain records Pre-K, McKinney Vento, Neglected & Delinquent, and Foster Care services
Record and file data for the aforementioned Title I Set Asides
Serve on Federal Programs handbook committee