01294 - Federal Programs Analyst

Virginia Department of Transportation•Richmond, VA

About The Position

Provide analysis and support to assigned program area by planning, developing, monitoring and evaluating projects, programs and policies. Support the Federal Programs Management Division in providing transparency and financial accountability for federal transportation funds while complying with federal and state regulations and policies. Provide support for the obligation of federal funds through FHWA with STIP management and federal agreement execution and closure. Support the Division's programmatic analysis and reporting functions by conducting research, collecting data from multiple sources, analyzing, reconciling and interpreting data, making data-driven recommendations on the efficient use of resources. Coordinate with internal partners to ensure federal funds are fully reimbursed for eligible projects with no lapse of funds. Prepare reports and presentations and respond to ad hoc requests for information. How you will contribute: Correspondence and Federal Legislation : Respond to inquiries concerning federal funding and STIP related matters. Research and respond to inquiries from FHWA and department personnel concerning programming of federal funds and project eligibility for federal reimbursement. Federal Programs Analysis and Reporting : Serve as division’s liaison to division and district stakeholders on federal programs data, analysis, and reporting. Conduct analyses and prepare reports related to federal transportation funding, including federal strategy, program performance metrics, project closure and ad hoc reporting. Federal Strategy : Develop or assist in development of department’s Federal Strategy, including identifying projects to be included in federal strategy, monitoring status of projects on federal strategy, identifying and communicating potential issues to management, and providing input to identify potential projects or approaches for obligating Bonus OA funding. Project Closure: Ensures projects are analyzed and reconciled for project closure and all eligible federal funds are reimbursed in compliance with federal regulations. Coordinates actions with internal and external stakeholders to meet FHWA metrics, perform project modifications for effective fund management and quarterly reporting. STIP Management : Maintain and update STIP database to plan project obligations for a fiscally constrained STIP in compliance with federal regulations. Analyze data, prepare and complete federal reporting, MPO reporting and other required reports. Review, research and make recommendations on potential projects to be included in annual obligation plan. Review projects in the obligation plan to ensure required STIP or TIP action has been taken and FHWA approval has been received. Strategic Process Monitoring : Conduct research and analysis and support cross-functional initiatives through collaborative teams and stakeholder engagement to identify and recommend improvements to workflow processes in support of the Division's core program management functions. What will make you successful: Ability to analyze, research and interpret data. Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management. Ability to follow written and oral instructions. Ability to plan and conduct training, presentations and meetings. Knowledge of VDOT programs, policies, project programming and scheduling activities. Knowledge of state highway financing, federal highway financing, and federal programs, procedures, rules and regulations. Knowledge of statewide and federal planning practices and regulations as they relate to STIP. Skill in problem-solving and decision making. Skill in the use of computers, software applications and reporting tools.

Requirements

Ability to analyze, research and interpret data.
Ability to communicate effectively orally and in writing with diverse audiences and varying levels of management.
Ability to follow written and oral instructions.
Ability to plan and conduct training, presentations and meetings.
Knowledge of VDOT programs, policies, project programming and scheduling activities.
Knowledge of state highway financing, federal highway financing, and federal programs, procedures, rules and regulations.
Knowledge of statewide and federal planning practices and regulations as they relate to STIP.
Skill in problem-solving and decision making.
Skill in the use of computers, software applications and reporting tools.
Ability to analyze problem areas and recommend various solutions consistent with applicable regulations and policies.
Ability to communicate effectively both orally and in writing to diverse audiences in the delivery and execution of business needs.
Ability to manage, organize, and prioritize multiple tasks.
Ability to perform in-depth, multi-system detailed research and reconciliations and maintain documents that are accurate, complete, and auditable.
Ability to use various systems, software and tools to research, analyze and interpret complex data for decision making.
Ability to work in a time-sensitive, deadline-oriented environment.
Knowledge of state and federal highway financing programs, procedures, rules, and regulations.
Knowledge of statewide, federal planning practices and regulations as they relate federal programs and obligation strategies.
Knowledge of the interrelationships among project data, including phases, schedules, and estimates.

Nice To Haves

A combination of training, experience or education in Public Policy, Business Administration, Finance, Civil Engineering or related field desired.
Experience developing training material and providing training to various audiences.
Experience with VDOT programs, policies, project programming and scheduling activities.
Experience with project tracking and management of complex, multi-funded, multi-phase projects.
Experience with regulatory or financial reporting.
Experience working independently using research skills to find and follow guidance and written processes.
Proficiency in the use of computers, databases, and software applications to include Microsoft Office products.

Responsibilities

Respond to inquiries concerning federal funding and STIP related matters.
Research and respond to inquiries from FHWA and department personnel concerning programming of federal funds and project eligibility for federal reimbursement.
Serve as division’s liaison to division and district stakeholders on federal programs data, analysis, and reporting.
Conduct analyses and prepare reports related to federal transportation funding, including federal strategy, program performance metrics, project closure and ad hoc reporting.
Develop or assist in development of department’s Federal Strategy, including identifying projects to be included in federal strategy, monitoring status of projects on federal strategy, identifying and communicating potential issues to management, and providing input to identify potential projects or approaches for obligating Bonus OA funding.
Ensures projects are analyzed and reconciled for project closure and all eligible federal funds are reimbursed in compliance with federal regulations.
Coordinates actions with internal and external stakeholders to meet FHWA metrics, perform project modifications for effective fund management and quarterly reporting.
Maintain and update STIP database to plan project obligations for a fiscally constrained STIP in compliance with federal regulations.
Analyze data, prepare and complete federal reporting, MPO reporting and other required reports.
Review, research and make recommendations on potential projects to be included in annual obligation plan.
Review projects in the obligation plan to ensure required STIP or TIP action has been taken and FHWA approval has been received.
Conduct research and analysis and support cross-functional initiatives through collaborative teams and stakeholder engagement to identify and recommend improvements to workflow processes in support of the Division's core program management functions.