Federal Capture & Proposal Coordinator
About The Position
We are seeking a highly organized, proactive, and detail-oriented Federal Capture & Proposal Coordinator to support our growing federal business development efforts. This role will assist with early-stage capture activities, preparation of sources sought and market research responses, opportunity tracking, and, over time, coordination and development of RFP responses. The ideal candidate is a strong writer and project coordinator who can manage deadlines, organize information, and help turn business development strategy into high-quality submissions. This person will work closely with leadership and technical staff to support federal pursuit efforts from pre-solicitation through proposal submission.
Requirements
- 2+ years of experience in one or more of the following: federal capture support, proposal coordination, business development support, government contracting, or professional services marketing/proposals
- Strong writing, editing, and proofreading skills
- Strong organizational and project coordination skills with the ability to manage multiple deadlines
- Ability to read and interpret government notices and solicitation instructions
- High attention to detail and ability to work accurately under deadline pressure
- Proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint
- Ability to communicate professionally with internal teams and external partners
- Self-starter mindset with willingness to learn federal procurement and proposal processes
Nice To Haves
- Experience supporting sources sought, RFIs, or federal proposals
- Familiarity with SAM.gov, federal procurement terminology, and government contracting processes
- Experience with compliance matrices, proposal calendars, and content libraries
- Experience in the AEC, professional services, engineering, architecture, environmental, or construction-related industries
- Familiarity with teaming partner coordination and past performance data collection
- Experience with Adobe Acrobat and proposal formatting/production
Responsibilities
- Support federal capture activities, including opportunity research, tracking, and pipeline organization
- Review SAM.gov and other procurement platforms for relevant opportunities, sources sought notices, RFIs, and RFPs
- Coordinate and draft responses to sources sought notices, RFIs, and other pre-solicitation requests
- Help develop and maintain capture materials, including capability statements, past performance summaries, resumes, project sheets, and compliance matrices
- Assist in analyzing solicitations and identifying submission requirements, deadlines, and key compliance items
- Coordinate internal proposal schedules, content collection, reviews, and final production for RFP responses
- Support development of proposal sections such as cover letters, executive summaries, corporate experience, key personnel, and management approaches
- Track amendments, Q&A, submission instructions, and required forms for active pursuits
- Maintain proposal files, content libraries, and templates to improve efficiency and consistency
- Collaborate with leadership, technical staff, and external partners/subconsultants to gather inputs and keep pursuits moving
- Help improve internal federal pursuit processes over time
Benefits
- Opportunity to help build and shape our federal pursuit process
- Direct exposure to capture strategy, proposal development, and federal growth efforts
- High-visibility role with meaningful impact on business development
- Opportunity to grow into a larger capture/proposal leadership role over time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
