FDOT CEI Contract Support Specialist

HNTB Corporation•Gainesville, FL

About The Position

HNTB's North Florida Construction Services Group, operating out of the Gainesville, Lake City, Ocala and western Jacksonville Operations Centers, is looking to bring on a Contract Support Specialist for CEI Projects. The right individual will have experience in FDOT CEI or very similar in another State. This is to fill an existing need on projects HNTB is actively managing. (This is not an open invite with no work, HNTB has the multi year backlog) If you are looking to further your career in construction administration with a firm that has a history of work with District 2 working on some of the more complicated projects in the District, this may be the opportunity you have been looking for. At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails contracting support for construction or professional service projects and contracts. Reviews contracts and other project-related documentation for compliance with client policy and requirements. Assesses risks/issues and advise leadership on necessary changes to mitigate risks or come into compliance with required contract language and provisions as well as suggested process or language improvements. Provides continuous contracting support from the preliminary stage through close out in a highly proactive and responsive manner, working independently to support the client. Interacts with Project Managers and other client personnel including incumbents from Engineering, Finance, Procurement and Legal.

Requirements

High School/GED or equivalent
3 years’ administrative, contracts, payments and construction documentation experience

Nice To Haves

Contract Support Specialist, or Associate Contract Support Specialist work history in District 2, or other FDOT Districts.
Knowledge of FDOT systems including PrC and SCOC and the ability to work independently to produce verifiable quantity records and process FDOT monthly estimates.
CTQP Certifications - Final Estimates Level I and II.
Bachelor’s degree in Business, Finance, Construction Management or relevant degree
Strong oral and written communication skills.
Excellent attention to detail.
Knowledge of Microsoft Office applications.
Able to learn and use multiple client legacy systems and web-based tools (training provided).
Technical Excellence – Excellent knowledge of the job and professional expertise, understands the requirements of chosen field. Stays current. Produces quality work.
Personal Accountability – Can be counted on; accomplishes things in a timely manner and on a consistent basis. Follows through on commitments. Able to answer for self and others. Does not pass the buck or make excuses.
Proactive – Recognizes that by planning ahead they can be in the best position to influence the outcome. They do not hesitate to engage to solve problems.
Collaborative – Carefully considers who needs to be involved in situational analysis, effective decision making, implementation planning and reassessments for purposes of getting the best outcome and development of people.
Trusted – Honest, ethical, candid and fair. Acts at all times with integrity and explicitly avoids deception, duplicity or degrading behavior.

Responsibilities

Works with project managers and contracts personnel to ensure contract or bid documents are clear, complete and in compliance with requirements.
Serves as the primary liaison to Project Managers and coordinates with other staff and resources as needed to resolve issues in bid, award, contracting and close out processes.
Administers ongoing contract needs with regard to contract changes and payments which may require expertise in the use of client databases, legacy computer systems and web-based project management software.
Works collaboratively with the client contracting staff, attorneys and Engineering staff to ensure that work loads are balanced and Project Managers receive the highest level of service and responsiveness possible.
Responds to inquiries from Project Managers, consultants, contractors and other management as needed.
Supports proposal activity as necessary, especially regarding contract terms and provisions.
Performs other duties as assigned.

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