FBS Administrator II

Texas A&M•College Station, TX

About The Position

The Finance & Business Services Administrator II is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience.
Two years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP).
Strong verbal and written communication skills.
Ability to work independently once given a project.
Ability to apply rules and regulations in a complex environment.
Ability to multitask and work cooperatively with others.
Ability to communicate clearly and effectively to ensure understanding.

Nice To Haves

Proficiencies in TAMUS Systems and Regulatory Environment: AggieBuy, Business Objects, Laserfiche, PCR, MicroStrategy, Emburse, FAMIS / Canopy

Responsibilities

Accounting / Business Support Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries.
Reconciles accounts and identifies corrections needed.
Identifies and resolves outstanding items and implements solutions/communicates actions.
Assists with external reporting functions.
Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections.
Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests.
Office / Project Support Tracks internal projects, audits, business records, and records management.
Coordinates access requests.
Oversees or leads a function or serves as a subject matter expert in one or more areas.
Research policies, practices, and/or trouble transactions for solutions.
Prepares and maintains standard operating procedures and internal resource documents.
May review and revise job aides as needed.
May supervise student workers.
May mentor or train subordinate staff members.
Department Specific Establishes and maintains workflow management across team.
Serves as the business unit's transactional departmental approver.
Supports preparation and submission of costing allocations.
Navigates contracts process.
Prepares monthly, quarterly, and ad hoc financial reports.
Maintains documentation, ensures accuracy in overall management of accounts, cross-checks records against department budgets.
Schedules meetings/training, coordinates communications, and completes reconciliations.
Assists Sr Analyst with financial reporting and investigation of discrepancies.
Performs other duties, as assigned.