Family & Special Needs Coordinator

Liquid Church•Mountainside, NJ

1h•Onsite

About The Position

The Family & Special Needs Coordinator plays a key role in building a thriving, Christ-centered ministry for kids and families at Liquid Church by leading volunteer teams, coordinating systems, and partnering with parents. This full-time position serves under the Campus Pastor as part of the Campus Team, with dotted line oversight from the Family Pastor. The schedule includes Sunday services and a minimum of two in-person office days, which include Tuesday and Thursday meetings at our central office in Parsippany, totaling 40 hours.

Requirements

Education - Bachelor’s Degree required
Experience - 2 years of serving at Liquid Family preferred; Minimum 1 year of service at Liquid or another church required, special needs experience preferred.
Leadership - Proven ability to lead teams, manage multiple priorities, and adapt to the dynamic needs of ministry.
Relational Ability: A warm, approachable leader with a passion for serving families and developing others.
Organization: Strong detail orientation and problem-solving skills; able to stay cool under pressure and keep many moving pieces on track.
Communication: Excellent verbal and written communication skills.
Tech Savvy: Comfortable learning and adopting new technology and tools.
Schedule: Available Sundays and for midweek meetings, especially Tuesdays and Thursdays.
Availability: Must be available to serve during major Liquid Church and Liquid Family events that include holidays as part of an all-hands team commitment. This includes, but is not limited to, Christmas and Christmas Eve services, Easter, and Candypalooza.

Responsibilities

Lead the implementation of children’s ministry experiences by ensuring volunteer teams, spaces, and systems are fully prepared each weekend.
Own the weekly “Sunday readiness” plan: setup/teardown coordination, room readiness, supplies, curriculum distribution, check-in flow, and communication.
Ensure volunteers are trained, scheduled, supported, and aligned to deliver programming with excellence and consistency.
Monitor weekend execution, identify gaps, and drive continuous improvement through feedback loops with coaches and key volunteers.
Serve as the primary campus contact for special needs inclusion, ensuring families feel supported and welcomed.
Oversee the Buddy Program: connect with new families, coordinate buddy matches, train buddies, and provide ongoing coaching and resources.
Champion a culture where every child is welcomed, known, and valued—equipping volunteers to serve with empathy, clarity, and confidence.
Build, maintain, and lead a strong volunteer team committed to loving and discipling kids.
Develop and lead Team Coaches and key volunteers to expand leadership capacity and reduce dependency on staff.
Recruit - Identify, engage, and onboard new volunteers through intentional conversations, interest forms, and training processes.
Retain: Foster a vibrant volunteer community by maintaining regular communication through email, text, huddles, and team meetings; providing spiritual care, encouragement, and support; meeting with Team Coaches; maintaining and communicating the schedule; and offering ongoing training and development.
Reward - Celebrate and appreciate volunteers regularly to affirm their contribution and sustain engagement.
Serve as a primary campus point of contact for parents—especially new families—helping them navigate check-in, classrooms, safety policies, and next steps.
Communicate clearly and proactively with parents to build trust, set expectations, and support family discipleship at home.
Support families through key milestones (baptisms, child dedications, and other faith steps). When additional needs arise, provide guidance and connect families to pastoral care and other resources.