Family Engagement & Registration Coordinator, URJ Camp Kalsman

Union for Reform Judaism-posted 2 days ago
$27 - $30/Yr
Part-time • Entry Level
Hybrid • Arlington, WA
251-500 employees
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The Union for Reform Judaism (URJ) Camp Kalsman seeks an organized, detail-oriented, and customer-focused Family Engagement & Registration Coordinator to support the camp’s operational success and growth. This part-time role serves as a primary point of contact for parents and guardians, guiding them through registration, forms, travel, scholarships, and related needs. You will maintain accurate administrative systems, provide exceptional customer service, and support the operational functions for summer staff, faculty, and visitors, advancing the URJ’s mission to foster inclusive, transformative Jewish camp experiences.

  • Serve as the primary contact for families regarding registration, travel, camper forms, scholarships, and program protection insurance.
  • Guide families through the registration process with warmth, clarity, and attention to detail.
  • Manage the camp registration system (CampMinder), including data entry, enrollment, and reporting in alignment with organizational standards.
  • Monitor enrollment capacity, manage waitlists, collect camper forms, and coordinate related communications.
  • Create and maintain prospective family records in Salesforce.
  • Generate and distribute post-session and end-of-summer reports.
  • Develop and manage efficient systems for tracking staff forms, pre-camp trainings, and salaries.
  • Serve as the liaison with URJ HR/Payroll to ensure accurate and timely summer payroll processing.
  • Set up required staff forms and processes in CampMinder.
  • Issue volunteer agreements and required paperwork for summer faculty, visitors, and spouses.
  • Track completion of all required forms and pre-camp trainings.
  • Coordinate with parents to ensure timely submission of transportation information.
  • Maintain and update spreadsheets tracking late arrivals, interim travel, and early departures.
  • Assist with supervision and task assignment for summer office staff; the ability to spend the summer onsite or spend periods of time at camp in the summer is preferred.
  • Manage CampMinder access for full-time staff and seasonal medical and communications teams.
  • Familiarity with HR, payroll, and administrative processes.
  • Ability to handle confidential information with discretion and professionalism.
  • Availability for evening/weekend work during the year and on-site visits to Camp Kalsman during summer sessions.
  • Prior experience in camp, school, or nonprofit administrative roles preferred.
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