Faith Formation Administrative Assistant

Saint Mary Magdalen Roman Catholic Church • Altamonte Springs, FL

85d

About The Position

The administrative assistant for faith formation enhances administrative effectiveness by providing clerical support to the department and the pastor for duties associated with the parish programs for Baptism, First Communion, Confirmation and Marriage (including annulments). The Diocese of Orlando four core values lay the foundation for the work performed by employee. 1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living 2. Respect: Affirming each person’s God-given dignity and uniqueness. 3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. 4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

Requirements

• Ability to demonstrate high level of organizational and interpersonal/relational skills.
• Ability to effectively present reports and information.
• Ability to read and analyze routine correspondence and compose appropriate responses in English and Spanish.
• Ability to maintain confidentiality.
• Ability to use personal computers and software for record keeping, word-processing and other parish projects.
• Requires an appreciation and respect for the Catholic Church and its teachings.

Nice To Haves

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Two or more years of previous progressively responsible clerical/record-keeping experience in an office environment.

Responsibilities

• Greets, informs, refers visitors and parishioners seeking sacramental preparation to the appropriate clergy, ministers and programs.
• Maintains the sacramental calendar, working with clergy and ministers in faith formation and liturgy regarding scheduling.
• Develops and maintains effective records and information management systems, including sacramental records in the sacramental ledger books and on Parish Data System (PDS).
• Assures fees, donations or stipends for programs are requested at the appropriate time in the process and tracks and records with the parish finance office.
• Communicates in a timely, accurate and courteous manner, in writing and verbally, with internal and external customers, including the Spanish-speaking community.
• Continually monitors administrative processes to achieve timely and accurate completion of work.
• Participates as a member of the parish clerical services team and collaborates with other parish ministries, organizations, and individuals.

Benefits

• Flexible working hours including evenings and weekends as needed.
• Supportive work environment that respects the Catholic Church's mission and values.

What This Job Offers

• Education Level: High school or GED